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Executive Assistant to Managing Director - Global Projects

Executive Assistant to Managing Director - Global Projects

Mesabi Metallics Company LLCNashwauk, MN, US
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About Mesabi Metallics When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry.

Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders.

You will be joining us at a pivotal moment in Minnesota’s mining history :

  • Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction.
  • Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.
  • More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth.
  • Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.
  • At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.
  • Position Summary We are looking for a highly capable and well-organized Executive Assistant to provide comprehensive support to the Managing Director (MD) - Global Projects  located in Nashwauk.
  • This is a strategic position, playing a vital role in ensuring smooth daily operations, calendar management, and effective coordination across multiple stakeholders, both internal and external.
  • In addition to traditional executive assistant duties, the role requires a strong understanding of project workflows, reporting requirements, and comfort in working with technical data and project documentation.
  • This role is ideal for someone who has experience supporting senior leadership in a project-driven environment and is confident interacting with cross-functional teams.

Job Responsibilities The Executive Assistant will  be responsible for  the following :

  • 1.

    • Executive Support :

  • Manage the Managing director’s daily calendar, appointments, and travel logistics.
  • Proactively identify scheduling conflicts and optimize meeting slots based on priorities.
  • Prepare meeting agendas, take minutes, and track action items for follow-up. 2.

    • Stakeholder Coordination :

  • Act as the main point of contact between the Managing Director and various internal departments, contractors, and external stakeholder (engineering, procurement, finance, site operations).
  • Follow up on pending decisions, documentation, and updates with different teams. 3.

    • Documentation & Communication :

  • Draft and format official communications, reports, and correspondence.
  • Maintain a structured system for document control and access (emails, meeting notes, contracts, schedules).
  • Ensure timely submission of reports and updates required for leadership reviews. 4.

    • Data & Presentation Preparation :

  • Create high-quality Power Point presentations, project summaries, and dashboards for management review meetings and promoters’ reviews.
  • Support the Managing Director in reviewing project progress reports and converting technical updates into concise, stakeholder-friendly formats. 5.

    • Technical Understanding :

  • Understand basic technical aspects of the project (training will be provided as needed).
  • Assist in reviewing project planning schedules, progress trackers, and milestone charts.
  • Communicate technical updates in simplified language to key non-technical stakeholders.
  • Skills and Qualifications Minimum 5 to 8 years of experience as an Executive Assistant or Project Coordinator supporting senior leadership in a large industrial, mining, or infrastructure project.
  • Exposure to project environments; ideally in construction, manufacturing, mining, energy, or infrastructure sectors.
  • Strong knowledge of project management tools (MS Project, Primavera, or similar).
  • Excellent written and verbal communication skills.
  • High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask, prioritize, and work under pressure in a dynamic project environment.
  • Good understanding of project planning basics, milestone tracking, and reporting structures.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills; able to manage multiple tasks with changing priorities.
  • Ability to handle sensitive information with confidentiality and discretion.
  • Education Bachelor’s degree in engineering, Business Administration, or related field (MBA / Project Management certification preferred).

    • Physical Requirements None Salary Range :

  • $65,000 - $80,000 annually, depending on experience and qualifications.

    • Benefits :

  • Health Insurance : Comprehensive medical and dental coverage with an HSA option.

    • Retirement Plan :

  • 401(k) with 6% company match.

    • Lincoln STD, LTD, & Life Insurance :

  • Coverage provided by Mesabi Metallics.

    • Paid Time Off (PTO) :

  • 0-5 Years : 120 hours per year.  5-10 Years :  160 hours per year.  10+ Years : 200 hours per year.
  • Plus 9 paid holidays.
  • Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace.
  • We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.
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    Managing Director • Nashwauk, MN, US