AP Supervisor - Expense & Shared Services

AP Supervisor

The AP Supervisor oversees daily operations of the Accounts Payable team with a focus on expense processing and shared services. This role is responsible for supervising staff, driving process improvements, ensuring compliance, and building strong relationships with internal stakeholders and vendors. The AP Supervisor also partners closely with the AP Manager to support department initiatives, system implementations, and special projects.

DUTIES & RESPONSIBILITIES :

• Collaborate and build proactive, positive relationships with peers, managers, locations and suppliers to ensure best practices and process consistency.
• Achieves payables operational objectives by contributing accounting information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying trends; determining system improvements; implementing change.
• Supervise and provide daily direction to the assigned staff to maintain consistency of adherence to accounts payable policies and goals.
• Establish and communicate standard operating procedures for accounts payable team to follow, monitor and analyze specific accounts payable operations, such as : invoice research, vendor statement, problem documentation and standardization of input.
• Become the Subject Matter Expert to support electronic invoicing through Transcepta and lead enhancements to leverage the tool for process improvements and increased automation.
• Assist monthly closing process and ensure accurate accrual information.
• Assist in creating comprehensive KPI reports to track work productivity, early pay incentive, and vendor reconciliation.
• Acts as liaison for Accounts Payable system issues, enhancements, design, implementation and user training projects.
• Manage Customer Vendor Relations, communicate with other departments and with vendors regarding our position on relevant issues, design / revise tools, processes, and procedures to improve efficiency and head special projects, as needed.
• Manage and maintain supplier vendor master, vendor statement reconciliation, expense reports, petty cash, expense invoices and follow up on past due items.
• Have a general understanding of corporate, federal, state and other regulatory policies in regard to sales / use taxes, 1099, escheat, SOX and other compliance.
• Assist in managing payment ACH / check runs to ensure timely payment to suppliers taking advantage of all discounts and special terms.
• Ability to effectively and efficiently operate in a dynamic and fast-paced, deadline oriented environment.

EDUCATION & TRAINING :

KNOWLEDGE & EXPERIENCE :

SKILLS & ABILITIES :

WORK ENVIRONMENT :

The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

FleetPride is the leader in the industry comprised of retail, service, distribution and wholesale divisions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.