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Accounts Payable Manager
Accounts Payable ManagerOklahoma Department of Mental Health and Substance Abuse Services • Oklahoma City, OK, US
Accounts Payable Manager

Accounts Payable Manager

Oklahoma Department of Mental Health and Substance Abuse Services • Oklahoma City, OK, US
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Job Description

Job Description

Accounts Payable Manager

About the Position : Under the direction of the Director of Financial Operations, the Accounts Payable Manager is responsible for overseeing the daily operations of the accounts payable function, ensuring the accurate and timely processing of invoices and payments. This position involves supervising Accounts payable staff, managing workflows, maintaining vendor relationships, and ensuring all departmental activities comply with state and agency policies. Responsibilities involve professional-level work in the maintenance, analysis, interpretation, and management of financial accounting data.  This includes the preparation and posting of various journals, ledgers and accounts, analysis and presentation of financial data, and review and approval of various vouchers and invoices for payment, analyzing budget requirements, and other similar activities.

Essential Duties and Responsibilities :

Supervision and Team Leadership

  • Lead, train, and mentor a team of accounts payable specialists, providing guidance and monitoring performance.
  • Assign tasks and manage workflows to ensure equitable distribution of work and timely processing of all payments.
  • Conduct regular performance reviews and assist with employee development.

Invoice and Payment Processing

  • Oversee the end-to-end invoice processing cycle, from entry and verification to approval and payment.
  • Review and approve invoices, expense reports, and payment requests to ensure accuracy and compliance with state, ODMHSAS, and OMES policies.
  • Manage and initiate payment runs, including checks, ACH, and wire transfers.

    • Reconciliation and Reporting

  • Maintain and reconcile the accounts payable ledger to validate charges and ensure timely and accurate payments.
  • Prepare and analyze various reports for management, including monthly, quarterly, and annual fiscal reports.
  • Manage the year-end closing processes related to accounts payable.

    • Compliance and Controls

  • Develop, implement, and maintain internal controls and procedures to prevent fraud and ensure adherence to financial regulations.
  • Provide necessary documentation and explanations to assist with external audits.

    • Vendor and Interdepartmental Relations

  • Serve as a primary point of contact for resolving complex payment issues, discrepancies, and inquiries from vendors and other state agencies.
  • Build and maintain strong, cooperative relationships with vendors and internal departments.

    • Process Improvement

  • Identify opportunities for process improvements and increased efficiencies, particularly with the use of financial software systems.
  • Collaborate with procurement, treasury, and IT to improve workflow and resolve system issues.

    • Job Type / Salary :

  • Application period : 10 / 23 / 2025-11 / 06 / 2025
  • Full-time
  • Vacancies : 1
  • Annual Salary for level III : $80,000.00
  • Primary Working Hours are M-F; 8-5 onsite
  • FLSA Status : Exempt

    • Minimum Qualifications and Experience :

  • Bachelors degree in accounting, business, public administration or a closely related field and five years of experience in professional accounting or auditing or closely related work, including two years in a supervisory or administrative capacity;

    • OR

  • An equivalent combination of education and experience, substituting one additional year of professional accounting or auditing experience for each year of the required education.

    • Experience with Excel, PeopleSoft Accounts Payable and Purchasing modules is preferred.

    Note : Preference may also be given to candidates with a bachelor’s degree.

    Special Requirements :

  • Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license
  • Applicants must apply to posting with a resume

    • Benefit Highlights :

    ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents.   Our benefits include :

  • Generous state paid benefit allowance to help cover insurance premiums
  • A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
  • Flexible spending accounts for health care expenses or dependent care
  • 11 paid holidays
  • 15 days of vacation and 15 days of sick leave the first year
  • Retirement Savings Plan with a generous match
  • Longevity Bonus for years of service
  • Training opportunities for CEU requirements

    • About us : With an annual appropriated budget exceeding $300 million, the ODMHSAS Finance division administers the agency’s budgeting, procurement, reimbursement and billing services for Central Administration, state-operated facilities, and other community partners.

    Reasonable accommodation to individuals with disabilities may be provided upon request.

    An Equal Opportunity Employer.

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