File Clerk

Job Description

Job Description

We are looking for a meticulous and organized File Clerk to join our team in Santa Barbara, California. In this role, you will play a key part in ensuring the efficient management of contract-related documentation, both in physical and digital formats. This is a long-term contract position ideal for individuals who thrive in administrative roles and have a keen eye for detail.

Responsibilities :

• Scan and digitize physical contracts and related documents for secure storage in the company’s document management system.
• Maintain accurate and accessible filing systems for both electronic and physical records.
• Conduct data entry tasks to update contract logs, databases, and other tracking systems.
• Monitor the flow of contracts to ensure proper version control and tracking.
• Assist in preparing, formatting, and proofreading basic contract documents and templates.
• Uphold compliance with company standards for document confidentiality and handling procedures.
• Respond promptly to requests for contract files and assist in retrieving and organizing records.
• Perform general administrative tasks such as photocopying, sorting, and organizing files.
• Provide support for ad-hoc projects or tasks as directed by the Contracts Manager
• Proficiency in paper and numeric filing systems with strong organizational skills.
• Experience in data entry and familiarity with document management systems.
• Ability to perform administrative support tasks, including scanning, photocopying, and organizing files.
• High attention to detail and accuracy in handling documentation.
• Strong communication skills to coordinate effectively with team members.
• Ability to maintain confidentiality when working with sensitive documents.
• Familiarity with basic office software such as Microsoft Word and Excel.
• Previous experience in a similar administrative or clerical role is preferred.