Booking Clerk

Booking Clerk

This is a union position under the Deputy Sheriffs' Association (DSA) negotiated agreement with Gallatin County. The Booking Clerk is located in the Sheriff's Office at the Detention Center and is responsible for performing clerical, administrative, and operational support within the booking area. Key duties include answering phone lines, filing, copying, processing court paperwork, assisting with inmate booking and release, and maintaining property room organization. The position provides critical support to Booking Officers and the Booking Sergeant, helping to ensure accurate documentation, timely processing, and secure facility operations. This position reports to the Booking Sergeant and does not directly supervise other County personnel.

Essential Job Duties and Responsibilities :

• Answer incoming phone lines in the Booking Room; provide assistance to callers, respond to questions, and direct calls to the appropriate staff or department.
• Perform routine clerical duties, including copying, faxing, filing, scanning, and emailing various documents related to inmate records, bookings, and court paperwork.
• Communicate with courts, attorneys, public defenders, medical staff, and law enforcement regarding court schedules, paperwork, and inmate information.
• Enter, update, and maintain booking and court information in the Jail Management System (JMS).
• Maintain accurate and organized inmate hard files; scan and upload documents to JMS and prepare files for secure shredding once verified.
• Deliver and retrieve paperwork and bonds from the Law and Justice Center, including Justice, District, and City Courts.
• Maintain and organize the property room on a daily basis to ensure accurate tracking and security of inmate property.
• Assist with inmate booking and release processes, ensuring accuracy and timeliness.
• Notify victims when inmates are released, in compliance with statutory requirements.
• Provide assistance and support to Booking Officers and respond to questions regarding booking or court paperwork.
• Assist in the training of new officers and staff on booking documentation and processes.
• Monitor for safety and security issues; report critical information that may affect operations to the supervisor or security staff.
• Read and respond to email and administrative communications to stay informed of procedural changes or directives.

Other duties as assigned by the supervisor, including coordinating special projects, conducting system research, attending meetings, assisting with departmental events, and completing continuing education or training as required.

If the County Commission proclaims a local emergency due to an actual or threatened disaster (such as earthquake, fire, riot, or flood), County employees may be required to provide services during the emergency and throughout the recovery period.

Qualifications : Knowledge of :

Skill in :

Ability to :

Education & Experience :

The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to :

Supplemental Information :

As a condition of hire, the final candidates will be required to successfully pass an extensive background investigation and fingerprinting will be performed to disclose any criminal record or convictions. Please be prepared to attach the following required documents while submitting your application :

Note : This is a union position under the Deputy Sheriffs' Association negotiated agreement with Gallatin County.

Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.