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Associate Athletics Director

Associate Athletics Director

Viterbo UniversityLa Crosse, WI, USA
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Are you a dynamic leader with a passion for college athletics and a talent for strategic operations? Viterbo University is seeking an experienced and energetic Associate Athletics Director to join our leadership team and serve as a key partner to the Athletics Director in shaping the future of our athletics department. This full-time, 12-month position offers the opportunity to make a meaningful impact in a collaborative, fast-paced environment where innovation, student success, and operational excellence are top priorities.

The Associate Athletics Director will oversee sport administration, coach and staff supervision, budgeting, operations, and academic partnerships-helping to enhance the student-athlete experience and ensure departmental alignment with university goals. If you're a mission-driven professional who thrives in a team-oriented setting and is ready to lead with integrity, vision, and purpose, we invite you to apply and be a part of something exceptional.

Primary Responsibilities

Leadership and Supervision

  • Work closely and collaboratively with the Athletics Director and serve in the capacity of being second in command in the athletics department.
  • Serve as a member of the athletics department leadership team and act as the primary sport administrator and supervisor of six coaches.
  • Provide guidance, support and supervision of the Coordinator of Athletics Communication and the Coordinator of the Event Management positions.
  • Participate in department meetings, planning sessions, and strategic initiatives. Assist with special event planning such as our annual Wall of Fame, Golf Outing Fundraiser and our Spring Student-Athletes Awards program and dinner.
  • Work collaboratively with the Athletics Director to review and update the Athletics Strategic Plan and prioritize the next steps moving forward.
  • Represent the University In meetings or committees across campus as appointed by the athletics director including search committees for new athletic department hires.

Budget and Finance

  • Serve as the primary department liaison to the Business Office on all financial matters. Assist with end of year financial reports such as Federal EADA and NAIA ROA reports.
  • Assist coaches and staff with the annual budget planning and reconciliation of accounts.
  • Develop and manage the department's annual operating budget in coordination with the Athletics Director and Vice-President of Finance.
  • Monitor and review all purchase orders, check requests, expense reports, and credit card expenditures before approving to ensuring adherence to policies and compliance.
  • Support and assist with revenue-generating activities such as camps, rentals, special events, sponsorship, donations, and fundraising events.
  • Track all revenues and expenditures across athletic accounts, including team budgets, scholarships, and fundraising.
  • Evaluate financial procedures and identify opportunities for improved efficiency and transparency.

    • Operations Management

  • Evaluate current practices to identify inefficiencies within our operations and implement policies and procedures to streamline workflow.
  • Explore modernization of departmental processes, including scheduling, team travel coordination, financial oversight, and budget management.
  • Collaborate with other campus departments, including Human Resources and the Business Office to ensure athletics operations align with institutional policies and goals.
  • Seek find more efficient University and department processes to complete required end of year required reports (Federal EADA, NAIA ROA, etc.) to help ensure compliance.

    • Academic Success

  • Continue to expand our campus partnerships and academic support systems across campus to help student-athletes succeed.
  • Work with faculty and administration to explore ways student-athletes could miss less classes for athletics contests. This may include courses times, allowing co-curricular students to have priority scheduling as well as reviewing team and conference scheduling.
  • Seek to build a comprehensive academic platform for student-athletes by strengthening communications with Academic Affairs, Academic Advising, Academic Resource Center, Center for Student Success and Student Affairs.
  • Plan a pre-season meeting with each team to review academic standards, eligibility requirements and best practices.

    • Student-Athlete Experience

  • Help foster a student-centered environment that provides holistic support systems for our student-athletes allowing them to have a safe, healthy, positive experience.
  • Build positive team cultures through the department by giving student-athletes a positive experience. This may include feedback from athletes and training for coaches.
  • Review practice and competition schedules to help ensure student-athletes have the best opportunity to experience competitive success and academic achievement.
  • Integrate end of season feedback surveys from student-athletes to better grade and assess their experience and working with the Student-Athlete Advisory Committee.

    • Note : This list is not intended to be an exhaustive list as other duties may be assigned.

    Skills and Abilities

  • Proven ability to manage multiple priorities in a dynamic, fast-paced work environment.
  • Ability to work both independently and collaboratively in a fast-paced environment.
  • Willingness and desire to effectively collaborate with others and be a servant leader
  • Strong analytical, communication and organizational skills.
  • Ability to interpret, prioritize, and advocate for the strategic needs of the athletics department.

    • Qualifications

  • Bachelor's degree in business administration, sports management, finance, accounting, or a related field required, master's degree preferred.
  • Experience in college athletics administration, or financial management desirable.
  • Proficiency with Microsoft office software and financial systems and spreadsheets desirable.
  • Evening and weekend work required as well as some travel required.

    • To Apply : Complete Viterbo University on-line employment application and upload letter of interest, resume, and three professional references. Review of applications will begin immediately. Contact Barry Fried, Athletics Director at or 608.796.3812 with questions.

    About Viterbo : Viterbo University is a Catholic, Franciscan, liberal arts institution located in scenic La Crosse, Wisconsin, which has been rated as one of the top places to live in the US. The region features an attractive cost of living, beautiful rolling hills and bluffs, three major rivers including the Mississippi River, world-class health care and education systems, and easy access to major cities in Wisconsin, Minnesota, and Illinois.

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    Athletic Director • La Crosse, WI, USA

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