Payroll Specialist

Are you looking to join a team of like-minded professionals who are passionate about serving Douglas County OHP members, engaging with the community, and delivering outstanding customer service?

At Umpqua Health, we are committed to recruiting top-tier team members who provide exceptional service with professionalism, compassion, and respect for the unique needs of every individual we serve.

If you thrive in a fast-paced, dynamic healthcare environment and are ready to make a meaningful impact, you may be the team member we’re looking for.

We seek individuals who :

• Possess genuine compassion and empathy for our members Can adapt to ever-evolving healthcare regulations and requirements Are motivated by challenges and dedicated to delivering superior customer service Join us in serving over 40,000 Douglas County residents as we administer Medicaid benefits and work together to improve health outcomes in our community.
• Umpqua Health is a mission-driven, community-focused healthcare organization proudly serving Douglas County, Oregon.
• Locally owned by  CHI Mercy Health  and the  Douglas County Individual Practice Association  (DCIPA), we are deeply rooted in the region and dedicated to improving the health and well-being of our friends, families, and neighbors.
• Umpqua Health is the parent company of Umpqua Health Alliance, one of 16 Oregon coordinated care organizations serving the Oregon Health Plan.
• The Roseburg-based company and its subsidiaries are focused on expanding access, improving care, and reducing unnecessary costs across the clinical space for more than 40,000 Douglas County residents on the Oregon Health Plan and close to 10,000 more individuals with Medicare, private insurance or Exchange coverage.
• Job Description JOB TITLE Payroll Specialist REPORTS TO CFO STATUS FT, Non-Exempt WAGE RANGE 16 (2024) DEPARTMENT Finance WORK LOCATION On-Site- Roseburg   POSITION PURPOSE   Checks the time sheet and payroll data to ensure correct payment of employees and processes payroll.
• Provides and runs a variety of reports as necessary for Executive Team Members, Controller, Staff Accountant, and department supervisors   ESSENTIAL JOB RESPONSIBILITIES Reviews and checks time sheets for consistency and accuracy, clarifying inconsistencies with department coordinators.
• Verifies paid time off by comparing system information with time requests.
• Reviews calculation of overtime, differential and other special adjustments and rates for records.
• Each Clinic Supervisor has primary responsibility for consistency and accuracy.
• Completes calculation on tax deductions, benefits, and other deductions for unusual or changed payroll data as information is received from Human Resources.
• Enters payroll information into the payroll system.
• Distributes or mails paychecks, and direct deposit stubs as needed .
• Helps employees to understand payroll calculations and deductions, investigate problems and make appropriate corrections.
• Provides and coordinates banking information for payroll.
• Review’s personnel and payroll data to verify W-2 forms from payroll system are correct.
• Reviews of benefit accruals, pension, and other eligibility information, adjusting as status changes occur and information is received from Human Resources.
• Prepares termination checks for Human Resources to distribute at exit interviews.
• Prepares payroll related supporting schedules for general ledger entries.
• Participates in educational activities as required.
• Reconciles monthly insurance invoices in conjunction with the accounting department.
• Maintains strictest confidentiality.
• Comply with organization’s internal policies and procedures, Code of Conduct, Compliance Plan, along with applicable Federal, State, and local regulations.
• Other duties as assigned.   CHALLENGES Working with a variety of personalities, maintaining a consistent and fair communication style.
• Satisfying the needs of a fast paced and challenging company.   QUALIFICATIONS Qualifications Proficiency in MS office suite with advanced excel skills.
• Strong verbal and written communication skills.
• A minimum of 2+ years of accounting experience is preferred. 4-year degree in accounting or related field or equivalent experience.
• Knowledge of payroll procedures.
• Two years of payroll experience preferred.
• No suspension / exclusion / debarment from participation in federal health care programs (eg.
• Medicare / Medicaid) Proficient computer skills, including MS Office suite Experience considering the impacts of the work on multiple communities, including communities of color, in technical analysis.
• Experience working on a diverse team Experience working with different communication styles Bi-lingual translation or translation capabilities a plus   PHYSICAL DEMANDS A typical office environment requires standing, sitting, walking, bending, and lifting to 25 plus pounds.  May be exposed to patient and environment conditions such as unpleasant sights, smells and contagious diseases.
• EQUAL EMPLOYMENT OPPORTUNITY UH is an equal opportunity employer that is committed to diversity and inclusion in the workplace.
• We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
• UH makes hiring decisions based solely on qualifications, merit, and business needs at the time.
• For more information, read through our EEO Policy.
• JOB DESCRIPTION ACKNOWLEDGEMENT I have reviewed the attached job description as outlined above and understand that I am responsible for all duties as outlined and other tasks as may be assigned.
• I understand that if I need accommodation to perform the essential functions of my job that I must contact my supervisor or Human Resources as soon as possible to begin an interactive process.

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