Accounts Payable Clerk

Accounts Payable Clerk

Responsible for proper recording, processing and payment of all invoices.

RESPONSIBILITIES

• Ensures all invoices are properly approved, coded and all backup attached / matched and inputs into the accounts payable system.
• Communicates with vendors and Purchasing Department regarding accounts payable issues.
• Generates A / P checks as required. Pulls invoices (with backup), vouchers for payment, prints checks and prepares for mailing.
• Maintains files on all paid and unpaid invoices.
• Posts vendor payments in the accounts payable system.
• Maintains a safe and orderly work area and adheres to policies and procedures and standard safe work practices.
• Researches problems with vendor files.
• Makes recommendations to A / P Supervisor regarding vendor payments.
• Prepares 1099 and 1096 forms annually.
• Obtains and maintains W9 forms and Certificates of Insurance from new vendors as required.
• Assists in audits (year-end financial and Worker’s Comp audits)
• Assists in all areas of accounting functions as needed and determined by Director of Financial Operations.
• Assist in various bookkeeping functions such as miscellaneous cash recording and other bookkeeping duties as assigned.
• Reviews all vendor statements monthly.
• Prepares prior year files (after audit) for storage (box, organize and label)
• Performs other duties as required.

QUALIFICATIONS / REQUIREMENTS

EXPERIENCE

EDUCATION

LICENSES / CERTIFICATIONS

OTHER

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