Administrative Coordinator

Administrative Coordinator

We are looking for a detail-oriented Administrative Coordinator to join our client's team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in supporting the Director of Development by ensuring smooth administrative operations and maintaining donor database accuracy. This position offers a dynamic work environment for individuals passionate about organization and efficiency.

Responsibilities :

Perform heavy data entry tasks to maintain and update donor databases with accuracy and attention to detail.

Provide administrative support to the Director of Development, ensuring seamless coordination of daily operations.

Manage calendars and schedules, including organizing meetings and appointments.

Answer and direct inbound calls professionally, addressing inquiries or forwarding them as needed.

Coordinate and oversee scheduling for internal and external events.

Ensure proper documentation and organization of records for easy retrieval.

Collaborate with team members to improve administrative processes and workflows.

Assist in preparing reports and presentations as needed.

Maintain confidentiality and handle sensitive information with discretion.

Requirements :

Minimum of 2 years of experience in administrative roles or similar positions. Nonprofit industry experience is a HUGE PLUS!

Proficiency in data entry and database management, with excellent attention to detail.

Strong organizational and time management skills.

Ability to handle inbound calls and communicate effectively with clients or stakeholders.

Experience in calendar management and scheduling.

Proficiency in common office software, including Microsoft Office Suite.

Ability to work independently and collaboratively in a team environment.

Strong problem-solving skills and adaptability to dynamic situations.