Administrative Assistant

Job Description

Job Description

We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.

Responsibilities :

• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.
• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.
• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.
• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.
• Facilitate communication between different office locations to align efforts and goals.
• Organize and maintain files across various repositories for easy access and compliance.
• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.
• Support HR processes by assisting with communication during organizational or personnel changes.
• Research and recommend tools and technologies to automate routine tasks and enhance efficiency.
• Leverage existing branding materials to improve internal communications and employee engagement.
• Proven experience in an Administrative Assistant or Executive Assistant role.
• Strong organizational skills and the ability to manage multiple priorities effectively.
• Exceptional written and verbal communication skills with a confident and detail-oriented demeanor.
• High level of discretion and integrity when handling sensitive information.
• Proactive and resourceful approach to problem-solving and anticipating needs.
• Detail-oriented mindset with the ability to act strategically in dynamic situations.
• Proficiency in Microsoft Office Suite, Google Workspace, and adaptability to learn new technologies.
• Bilingual or cross-cultural communication experience is preferred but not required.