Administrative Assistant

Administrative Assistant

Provide administrative support by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, filing documents. Clerical duties assigned in accordance with the office procedures.

Prepare invoices for payments, reports, memos, letters, organizational chart and other documents, using word processing, spreadsheet or presentation software. Open, sort, and distribute incoming correspondence, including faxes and email. Answer telephones, direct calls and take messages. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Serve as central point of contact for all outside vendors. Assist with the time keeping system, employee safety training and new hire on boarding process. Prepare responses to correspondence containing routine inquiries. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Plan meetings; prepare conference rooms and employee events (catering events, safety & employee celebrations). Maintain a clean and organized office area. Perform other duties as needed.

Education & Training

• High School Diploma (or GED or High School Equivalence Certificate)

Knowledge & Experience

Skills & Abilities

Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the day.

Occasional lifting of items up to 25 lbs (files, supplies, etc)

Working Conditions

Work Environment

The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment

FleetPride is the leader in the industry comprised of retail, service, distribution and wholesale divisions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.