Administrative Assistant 4 - Seattle or Cheney

Administrative Assistant 4

In addition to the base salary, this position is eligible for 5% premium pay for positions located in King County only. This will not apply to Spokane County. The hiring committee has indicated that interviews would be conducted November 17th - 21st.

About the Position : The Administrative Assistant 4 is the principle assistant providing administrative support to the Crime Laboratory Division (CLD) Commander and the CLD management team. This position is responsible for the oversight of administrative operations within the Division and ensures consistency with agency policy, procedure, and Division standard operating procedures.

The CLD Administrative Assistant 4 interacts with CLD staff, FLSB Director and Confidential Secretary, WSP executive management and managers from other bureaus and divisions, representatives from outside entities, and the public via email, telephone, and in person. The AA4 communicates the CLD commander's policies, and speaks for the commander within the scope of the commander's intent.

About the Division : The Crime Laboratory Division (CLD) provides high quality forensic science services and training for Washington's criminal justice agencies that enhances public safety for the people of Washington.

About the Agency : The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

Duties :

• Making decisions on administrative matters.
• Signature authority in the absence of the Division Commander.
• Represents Division Commander at meetings.
• Speaks on behalf of the Division Commander at meetings, conferences, etc. on administrative policy matters.
• Updates policies in regards to procedures for administrative matters.
• Prepares briefing materials, reports, and other supporting materials to be used by the Division Commander.
• Serves as the primary point of contact on behalf of the Division Commander.
• Develops and maintains the Division Commander's confidential administrative files.
• Act as a liaison between the Division Commander and internal, as well as, external stakeholders.
• Directs and / or coordinates special projects.
• Prepares annual reports and resolves contractual issues.
• Conducts or supervises the preparation of studies or project summaries.
• Coordinates with program managers and budget staff in preparing request packages and budget related response to the legislature.
• Oversees legislation development.
• Participates in strategic and quality planning process.
• Researches federal and state regulations on behalf of the Division Commander as they pertain to their scope of responsibility.
• Works with an approved spending authority not to exceed $5,000.
• Approves funds to purchase supplies, equipment, and service orders.
• Develops budget estimates, monitors, and controls budgets from a variety of sources.
• Participates in establishing short and long-term fiscal plans and performance goals.
• Compiles data and prepares complex grant / budget proposals for new, continuation, and competitive renewals on grants and contracts.
• Coordinates space management including renovation and / or remodeling for administrative areas.
• Authorizes equipment repair / renovation.
• Accesses and researches vendors for services, contracts, and products.
• Processes purchase orders.
• Coordinates and makes travel arrangements; such as but not limited to, hotel and flight arrangements and maintains all necessary supporting documentation.
• Coordinates and facilitates the on-boarding and off-boarding of staff with all associated agency support departments.
• Processes employee confidential records.

Qualifications :

Conditions of Employment :

Why work for the Washington State Patrol?