Administrative Support/Project Information SpecialistTechnical Solutions and Maintenance, Inc • Washington, DC, US

Administrative Support / Project Information Specialist

Technical Solutions and Maintenance, Inc • Washington, DC, US

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Job Description

Title : Administrative Support / Project Information Specialist

Location : Arlington, VA

Salary : Commensurate with experience.

Clearance : Secret Clearance– Required and Must Be Able to Maintain

Job Description :

Admin Support / Project Information Specialist maintains inventory and organizes documents in an electronic database for storage on the shared directory or intranet for easy reference. Provide assistance to staff on the identification of CAF documents for incorporation into the database. Serve as primary Point of Contact (POC) for records management, to include receiving official documents (administrative or programmatic) from the staff to initiate the creation of new files, develop the file structure (content), scan, label, organize the material, circulate files, establish filing procedures, take inventory, control access, ensure quality control, and that proper file retention policies are followed.

Typical duties include :

Create and implement organizational or administrative management policies and procedures
Evaluate program effectiveness and recommend improvements
Provide training and technical assistance to staff
Experience with travel management
Physical ability to move a large number of files and / or file boxes
Provide on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access
Create and edit audio-visual content such as presentations and videos
Set up conference, board, or training rooms
Manage multiple tasks, prioritize work, and meet deadlines
Identify and resolve complex problems

Educational Requirements :

Bachelor’s degree in business, management, or related degree

Experience Requirements :

7 years of administrative management or relevant work experience

Proficient in the use of commercial software packages and databases, such as Microsoft

Outlook, Teams, Word, PowerPoint, and Excel.

Experience in information and records management

Experience with other administrative services like office management, building and facilities management, human resources, and / or budget / finance

Proficient in the use of a variety of IT programs, databases, and computerized systems

Excellent written and verbal communication skills

Commitment to innovative and quality customer service

About TSM, Inc. : TSM serves many customers in the Government and private sector. Most of these projects are long-term and involve cutting edge technologies. The prospect of working for reputable client organizations on the latest technologies in a friendly work environment helps us attract and retain top-quality seasoned professionals who are technically strong.

TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life / Accident / Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.

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Administrative Specialist • Washington, DC, US