Senior Administrator

Lubbock

Senior Administrator

42457BR

TTUS Facilities Planning Constr

Position Description

Performs managerial work providing direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and establishing and monitoring budgets. May plan, assign, and supervise the work of others. Works under limited supervision with latitude for the use of initiative and independent judgment.

About the University

Established in 1996, the Texas Tech University System is one of the top public university systems in the nation, consisting of five universities - Texas Tech University , Texas Tech University Health Sciences Center , Angelo State University , Texas Tech University Health Sciences Center El Paso and Midwestern State University .

Headquartered in Lubbock, Texas, the TTU System is a more than $3 billion enterprise focused on advancing higher education, health care, research and outreach with approximately 21,000 employees and 63,000 students, more than 400,000 alumni, a statewide economic impact of $16.4 billion and an endowment valued at $1.7 billion. In its short history, the TTU System has grown tremendously and is nationally acclaimed, operating at 24 academic locations in 20 cities (18 in Texas, 2 international).

In addition, the TTU System is one of only nine in the nation to offer programs for undergraduate, medical, law, nursing, pharmacy, dental and veterinary education, among other academic areas.

About the Department and / or College

Facilities Planning & Construction manages new construction and renovation projects valued over $4 million for the Texas Tech University System and its five universities- Texas Tech University , Texas Tech University Health Sciences Center , Angelo State University , Texas Tech University Health Sciences Center El Paso , and Midwestern State University .

Operating on more than a dozen locations, each university has campuses with state-of-the-art spaces where students, faculty, employees, and visitors can learn, discover, and experience the first-class environment provided throughout the Texas Tech University System.

Additionally, the department oversees campus master planning, facility and land development, public art, and vendor information for all five component institutions.

Major / Essential Functions

• Support, encourage, and lead by the five shared values of the TTU System Administration : People First, Integrity, Community, Exemplary Service, and Resilience.
• Establishes and maintains construction project budgets in the university budget system to include adjustments to and within the fund(s).
• Reconciles project costs recorded in the project management platform, e-Builder, to the university's financial system, Banner, ensuring real-time data.
• Coordinates with staff program directors to close out construction project accounts upon completion to include closing open commitments in a timely manner and compiling and finalizing the project completion documents.
• Responsible for accounting transactions, including, but not limited to, cost transfers, account code maintenance, and deposits.
• Review project costs for fund compliance.
• Works with the Senior Director to monitor Trimble, formerly known as e-Builder, and the department website to ensure fiscal accuracy.
• Coordinates activities with the Financial Services Manager to ensure the functions of each position meet the goal of real-time information.
• Prepares Monthly, Quarterly, and Semi-Annual / Annual HUB reports, including the TIBH supplies report on FP&C Contracts and forwards to the TTUS entities (TTUS-CFO, TTU, TTUHSC, TTUHSC-EP, ASU, and MSU).
• Review all HSP submissions with responses and help the FP&C Senior Contract Administrator ensure that it is properly submitted and satisfies the contract requirements.
• Attend TTU Small Business Expo, State HUB Meetings, and TTU HUB Forums.
• Works with other institutional departments regarding accounts payable processes and other financial matters in support of the FP&C Finance Department.
• Other duties as assigned.

Knowledge, Skills, and Abilities

Required Qualifications

Bachelor's degree in area of expertise or closely related area required. Four years of experience in planning, developing, or implementing programs or research grants. Additional education may substitute for required experience on a year-for-year basis.

Preferred Qualifications

Experience with University and state financial systems, including TechBuy, Banner, and Cognos reporting, and state procurement policies & guidelines.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Annualized Pay Range

$48,000 - $63,700 - $78,400

Hourly Pay Range

$23.08 - $30.63 - $37.69

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

None

Shift

Day

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.