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Department Assistant 2 - Radiology Administration - FT - Day
Stormont Vail HealthTopeka, KS, USjob_description.job_card.1_day_ago
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- serp_jobs.job_card.full_time
job_description.job_card.job_description3 years Clerical or administrative support experience. Required Strong verbal and written communication skills. (Required proficiency) Works well under pressure to meet deadlines. (Required proficiency) Knowledge and proficiency with Microsoft Word, Excel and PowerPoint programs. (Required proficiency) Considering the relative costs and benefits of potential actions to choose the most appropriate one. (Required proficiency) Technical skills to perform data entry, create reports, and manage calendars (Required proficiency) Ability to stay calm and professional in stressful situations. (Required proficiency) Schedule appointments / meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings to include recording / distribution of minutes. Assists / oversees with payroll process and serves as an interface with human resources. Assists leadership with completing their administrative tasks as necessary. Maintains department operations including but not limited to managing inventory for multiple cost centers, purchase orders / supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area. Manages periodic quality and safety monitoring by coordinating with Infection Prevention and Control, and contracted vendors to ensure the cleanliness of facility. Building responsibilities including coordinating repairs and assisting with planning, designing, and completing facility improvements. Assist in budget monitoring under the direction of leadership. Assist leadership in budgetary preparation and tracking duties. Coordinates interviews to include scheduling and communication with participants. Assists the management team and collaborates with Human Resources in the process of updating, creating, and changing job descriptions. Assumes the responsibility and management of various key Medical Imaging Department projects without oversight by the Director. Maintains pro-active communication with medical staff, clinical staff, and personnel in all areas of the Medical Imaging Department. Drafts and sends department communications and correspondence. Composes agendas, notices, minutes and resolution for meetings. Assist with the development of marketing materials. Develops, evaluates, interprets and modifies department policies and procedures to include being the primary resource for Document Central. Creates, tracks and manages physician schedule and on call schedule assignments and makes provides aware of scheduling concerns. Greet applicants, team members, and guests, notifying personnel of arrivals. Knowledgeably directs guests to team member that can assist them. Receives incoming calls, responds independently, answering questions, providing information or directing to appropriate team member. Functions as a resource for department team members. Participates in any committees as a Medical Imaging Representative as needed within Stormont Vail Health. Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Hybrid No Supervisory Responsibility No Budget Responsibility Balancing : Occasionally 1-3 Hours Carrying : Occasionally 1-3 Hours Climbing (Ladders) : Rarely less than 1 hour Climbing (Stairs) : Rarely less than 1 hour Crawling : Rarely less than 1 hour Crouching : Rarely less than 1 hour Driving (Automatic) : Rarely less than 1 hour Driving (Standard) : Rarely less than 1 hour Eye / Hand / Foot Coordination : Frequently 3-5 Hours Feeling : Occasionally 1-3 Hours Grasping (Fine Motor) : Frequently 3-5 Hours Grasping (Gross Hand) : Occasionally 1-3 Hours Handling : Occasionally 1-3 Hours Hearing : Occasionally 1-3 Hours Kneeling : Rarely less than 1 hour Lifting : Occasionally 1-3 Hours up to 25 lbs Operate Foot Controls : Rarely less than 1 hour Pulling : Occasionally 1-3 Hours up to 25 lbs Pushing : Occasionally 1-3 Hours up to 25 lbs Reaching (Forward) : Occasionally 1-3 Hours up to 25 lbs Reaching (Overhead) : Occasionally 1-3 Hours up to 25 lbs Repetitive Motions : Frequently 3-5 Hours Sitting : Frequently 3-5 Hours Standing : Occasionally 1-3 Hours Stooping : Occasionally 1-3 Hours Talking : Occasionally 1-3 Hours Walking : Occasionally 1-3 Hours Burn : Rarely less than 1 hour Chemical : Rarely less than 1 hour Combative Patients : Rarely less than 1 hour Dusts : Rarely less than 1 hour Electrical : Rarely less than 1 hour Explosive : Rarely less than 1 hour Extreme Temperatures : Rarely less than 1 hour Infectious Diseases : Rarely less than 1 hour Mechanical : Rarely less than 1 hour Needle Stick : Rarely less than 1 hour Noise / Sounds : Occasionally 1-3 Hours Other Atmospheric Conditions : Rarely less than 1 hour Poor Ventilation, Fumes and / or Gases : Rarely less than 1 hour Radiant Energy : Rarely less than 1 hour Risk of Exposure to Blood and Body Fluids : Rarely less than 1 hour Risk of Exposure to Hazardous Drugs : Rarely less than 1 hour Hazards (other) : Rarely less than 1 hour Vibration : Rarely less than 1 hour Wet and / or Humid : Rarely less than 1 hour
Medical Imaging Administrative Assistant
Performs complex administrative and clerical duties to ensure the continual functioning of the department. Is responsible to work with imaging managers, staff, providers, and external vendors to ensure high quality patient care by ensuring daily organizational needs of the Medical Imaging Department are met on a daily basis. May act as a liaison to the general public and medical staff. Provides defined clerical support to the system director, managers and staff.
Education Qualifications :
- High School Diploma / GED Required
- Bachelor's Degree Preferred
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Required for All Jobs :
Remote Work Guidelines :
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Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications : race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits,
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Administration Assistant • Topeka, KS, US