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Real Estate Administrative Assistant
Real Estate Administrative AssistantRobyn Icenhower & Associates • Visalia, CA, US
Real Estate Administrative Assistant

Real Estate Administrative Assistant

Robyn Icenhower & Associates • Visalia, CA, US
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Job Description

Job Description

Are you highly organized, detail-oriented, and thrive in a fast-paced, team-first environment?

Our real estate team is looking for a motivated Administrative Assistant to join us. This is more than an administrative role : it’s an opportunity to grow alongside an industry-leading team while keeping our operations running at the highest level.

You’ll play a critical part in ensuring every client has a seamless experience by managing contracts, deadlines, communications, and back-end systems that keep our agents free to focus on serving clients.

Compensation : $40,000 yearly

Responsibilities :

Listing Manager (From Listing to Contract)

  • Own the seller experience from first contact to an executed contract.
  • Prepare and organize all listing materials, from pre-listing presentations to marketing assets.
  • Consult & coordinate with sellers on professional photography, staging, repairs, signage, and more to ensure properties shine.
  • Manage MLS listings and marketing platforms, ensuring accuracy and visibility.
  • Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
  • Coordinate and oversee all open houses & broker tours.
  • Submit all necessary documentation to the office broker for file compliance.
  • Input all necessary information into the client database and transaction management system.

Transaction Coordinator (From Contract to Close)

  • Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
  • Coordinate title / escrow, mortgage loan, and appraisal processes.
  • Coordinate inspection and coordinate completion of repairs.
  • Submit all necessary documentation to the office broker for file compliance.
  • Organize client database entries and follow-up communication to nurture lasting relationships.
  • Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.
  • Qualifications :

  • A master of organization – You thrive on checklists, deadlines, and details.
  • A proactive communicator – You ensure everyone is in the loop before they even ask.
  • Tech-savvy & efficient – You’re comfortable using MLS, CRM systems, and transaction management software.
  • A team player with a customer-first mindset – You care about creating smooth, exceptional experiences for clients and colleagues alike.
  • About Company

    Why Join Robyn Icenhower & Associates?

  • Work alongside a high-achieving, fun, and motivated real estate team.
  • Be a part of industry-leading transactions and marketing strategies.
  • Grow within a supportive environment that values efficiency, innovation, and collaboration.
  • Enjoy the satisfaction of helping clients achieve their real estate goals seamlessly.
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    Real Estate Assistant • Visalia, CA, US