Job Description
Job Description
Are you highly organized, detail-oriented, and thrive in a fast-paced, team-first environment?
Our real estate team is looking for a motivated Administrative Assistant to join us. This is more than an administrative role : it’s an opportunity to grow alongside an industry-leading team while keeping our operations running at the highest level.
You’ll play a critical part in ensuring every client has a seamless experience by managing contracts, deadlines, communications, and back-end systems that keep our agents free to focus on serving clients.
Compensation : $40,000 yearly
Responsibilities :
Listing Manager (From Listing to Contract)
- Own the seller experience from first contact to an executed contract.
- Prepare and organize all listing materials, from pre-listing presentations to marketing assets.
- Consult & coordinate with sellers on professional photography, staging, repairs, signage, and more to ensure properties shine.
- Manage MLS listings and marketing platforms, ensuring accuracy and visibility.
- Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
- Coordinate and oversee all open houses & broker tours.
- Submit all necessary documentation to the office broker for file compliance.
- Input all necessary information into the client database and transaction management system.
Transaction Coordinator (From Contract to Close)
Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.Coordinate title / escrow, mortgage loan, and appraisal processes.Coordinate inspection and coordinate completion of repairs.Submit all necessary documentation to the office broker for file compliance.Organize client database entries and follow-up communication to nurture lasting relationships.Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.Qualifications :
A master of organization – You thrive on checklists, deadlines, and details.A proactive communicator – You ensure everyone is in the loop before they even ask.Tech-savvy & efficient – You’re comfortable using MLS, CRM systems, and transaction management software.A team player with a customer-first mindset – You care about creating smooth, exceptional experiences for clients and colleagues alike.About Company
Why Join Robyn Icenhower & Associates?
Work alongside a high-achieving, fun, and motivated real estate team.Be a part of industry-leading transactions and marketing strategies.Grow within a supportive environment that values efficiency, innovation, and collaboration.Enjoy the satisfaction of helping clients achieve their real estate goals seamlessly.