Executive Assistant

Job Description

Job Description

Robert Half is assisting a highly regarded physician-owned medical organization that specializes in innovative mental health treatments in recruiting a dedicated Executive Assistant. This role involves supporting senior leadership in a mission-driven healthcare environment that prioritizes compassionate patient care, clear communication, and meaningful community impact.

As the Executive Assistant, you will handle sensitive administrative and operational tasks in a way that reflects the organization’s commitment to the well-being of its patients. This is a unique opportunity to work closely with executives in a company transforming the landscape of healthcare.

Key Responsibilities :

• Provide high-level administrative support to the Administrator and other senior staff, ensuring seamless operations across multiple states.
• Draft and review correspondence such as emails, memos, invoices, and reports with exceptional attention to detail and accuracy.
• Organize and schedule leadership meetings and appointments; attend meetings as needed to document minutes and follow up effectively.
• Manage incoming communication on behalf of senior leadership, assess importance, and ensure timely dissemination of relevant information to team members.
• Coordinate event planning for leadership conferences, including logistics and support materials.
• Collaborate on internal projects, including developing polished presentations and process improvements.
• Arrange executive travel and accommodation, ensuring smooth itineraries and prompt adjustments when necessary.
• Maintain accurate records, organize invoices (paid / unpaid), and liaise with the bookkeeper to ensure payment tracking.
• Perform additional tasks as assigned to support executives and streamline operations.
Qualifications :
• Education :
• High school diploma or equivalent required; associate, bachelor's, or master's degree preferred.
• Experience :
• 2+ years of experience in administrative / clerical roles; medical or healthcare experience strongly preferred.
• Prior experience with military personnel, veterans, or their families is a plus.
• Technical Skills :
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Excel certification preferred.
• Knowledge of office systems and equipment, including scanning, faxing, and filing.
• Key Competencies :
• Demonstrated ability to uphold confidentiality and ensure compliance with HIPAA guidelines.
• Detail-oriented and highly organized, with a proven track record of managing multiple tasks and adhering to deadlines.
• Excellent verbal and written communication skills, with the ability to engage effectively with colleagues, partners, and patients.
• A professional, cooperative personality that thrives in both independent and team settings.
• Strong problem-solving abilities and careful follow-through to “close the loop” on assigned tasks.

Preferred Experience :