Pay Application Coordinator

Construction Pay Application Coordinator

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Gallagher is now a part of the Cumming Group! As a Construction Pay Application Coordinator, you will be responsible for facilitating the accurate and timely processing of pay applications and invoices for our construction projects. Leveraging your knowledge of construction billing processes and attention to detail, you will play a critical role in ensuring that payments are processed efficiently and in compliance with contractual terms. Your meticulous record-keeping, collaboration with project teams, and adherence to industry standards will contribute to the financial success of our construction initiatives.

Essential Duties & Responsibilities :

• Pay Application Processing : Prepare and process pay applications and invoices accurately, ensuring adherence to project milestones and contractual requirements.
• Contract Review : Review project contracts and agreements to understand billing terms, payment schedules, and invoicing requirements.
• Document Verification : Verify supporting documentation, including work completed, stored materials, and contractor invoices.
• Collaboration : Collaborate closely with project managers, contractors, vendors, and internal teams to gather necessary information for pay applications.
• Change Orders : Incorporate approved change orders and scope adjustments into pay applications, reflecting accurate project billing.
• Compliance : Ensure pay applications adhere to industry regulations, accounting standards, and contractual terms.
• Reporting : Prepare payment status reports, project cost summaries, and other financial reports as required by project stakeholders.
• Discrepancy Resolution : Address and resolve discrepancies or issues related to pay applications, collaborating with relevant parties for resolution.
• Data Entry and Accuracy : Accurately input data and financial information into accounting systems and databases.
• Documentation Management : Maintain organized records of pay applications, invoices, and related documentation for audit and compliance purposes.
• Stakeholder Communication : Communicate pay application status, billing inquiries, and related matters to clients and stakeholders professionally and promptly.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required :

Knowledge :

Skills :

Preferred Education and Experience :

Education : High school diploma or equivalent (preferred).

Experience : 2+ years of related experience in construction billing, pay applications, or related roles within the construction industry.