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Legal Secretary

Legal Secretary

Weinberg Roger & RosenfeldEmeryville, CA, US
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Job Description

Job Description

The Emeryville office of Weinberg Roger & Rosenfeld is hiring a legal secretary.

Required Experience :

3 - 5 years handling mostly litigation matters. Labor & Employment experience a plus.

Strong working knowledge of Word, templates, generating TOC and TOA.

Strong working knowledge of e-filing in district and federal courts as well as administrative agencies.

Ability to multi-task in stressful situations that have deadlines.

ESSENTIAL FUNCTIONS :

Responsible for all aspects of processing secretarial work generated in connection with services provided for our clients, including, but not limited to :

  • Utilizes a computer and / or typewriter to type correspondence, memoranda, reports and other documents.
  • Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and / or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency’s rules.
  • Operates standard office equipment, including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone and velobinding equipment.
  • Must be proficient in Microsoft Office and navigating various court and other websites.
  • Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
  • May be requested to screen calls and record messages.
  • Routes outgoing mail to specific delivery service for timely delivery.
  • Utilizes master calendar and docket systems. Establishes and maintains deadline reminder systems.
  • Prepares ‘Blue Sheet’ for new file opening.
  • May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar / arbitrations as needed.
  • Provide training as needed.
  • Maintains client files in accordance with established procedures or upon instruction by attorney’s preference, including indexing and filing documents appropriately.
  • Make complex travel arrangements.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED :

  • Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney’s direction.
  • Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling).
  • Ability to perform arithmetic calculations when verifying calculations on forms and documents including calculating interest on judgments.
  • Knowledge and ability to research state and federal court rules.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others.
  • Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
  • Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
  • Ability to efficiently operate standard office equipment including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone systems and scanners for portable digital files (pdf).
  • Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.
  • Ability to push and pull packages, books weighing up to 20 pounds and ability to retrieve and replace objects from shelves up to 8 ft. high.
  • Perform administrative and other duties consistent with the position as requested. Regular and predictable attendance is an essential function of the job.

    • WORKING CONDITIONS :

    Normal office environment with typical exposure to noise consistent with performance of business in the office.

    The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

    Job Type : Full-time

    Pay : From $46.66 per hour

    Benefits :

  • AD&D insurance
  • Dental insurance
  • Flexible spending account
  • Free parking
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

    • Company Description

    Today, the firm of Weinberg, Roger and Rosenfeld is one of the largest worker-side labor and employment law firms in the United States. The firm enjoys an outstanding reputation in the legal community, known for the breadth of its practice and the ability of its attorneys to forcefully advocate for their clients regardless of forum. Our attorneys excel in both bargaining and adversarial settings, using their experience, judgment and skill to secure the best possible outcome for our clients.

    Company Description

    Today, the firm of Weinberg, Roger and Rosenfeld is one of the largest worker-side labor and employment law firms in the United States. The firm enjoys an outstanding reputation in the legal community, known for the breadth of its practice and the ability of its attorneys to forcefully advocate for their clients regardless of forum. Our attorneys excel in both bargaining and adversarial settings, using their experience, judgment and skill to secure the best possible outcome for our clients.

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    Legal Secretary • Emeryville, CA, US