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Full Charge Bookkeeper and Office Manager
Full Charge Bookkeeper and Office ManagerPhoenix Noise & Vibration LLC • Frederick, MD, US
Full Charge Bookkeeper and Office Manager

Full Charge Bookkeeper and Office Manager

Phoenix Noise & Vibration LLC • Frederick, MD, US
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Tired of that long commute? Stay local!

Full Charge Bookkeeper and Office Manager

Full-Time (40 hours / week), on-site position. Direct report to company President.

Start date : January 2026. $75k - $85k plus bonus opportunities

Company Profile

Phoenix Noise & Vibration LLC is an Acoustical Engineering Firm in Frederick, Maryland. We are strategically located by the intersection of I-270 and I-70 and near US 15 at 5216 Chairmans Court, Suite 107, Frederick, MD 21703 making it a convenient commute from any direction. Founded in 2004, we pride ourselves on having built a company culture based on excellence and inclusivity. To that end, we offer competitive wages, generous benefits, and promote a positive work-life balance environment with mutual support among staff and continuing education opportunities for all positions.

Responsibilities for our ten person company will include :

Full Charge Bookkeeper (using QB Desktop Premier Pro)

  • Accounts Payable, Accounts Receivable and monthly invoicing
  • Payroll (via a 3

rd

party service)

  • Financial reporting presented at monthly management meeting
  • Insurance policy management including annual applications : business, prof liability, key man
  • Coordination with outside CPA for annual business returns

    • Project Operations

  • Coordinate with engineers on RFI / RFQs, project status and invoicing status
  • Manage private and government client contracts

    • Human Relations Department

  • In-house recruiting, Employee on-boarding and exit transition
  • Manage employee Benefits, health ins, life & disability ins, PTO, 401(k)
  • Hiring and other DOL compliance
  • Assist President with annual employee reviews

    • Office Management

  • Company event planning (2x / year)
  • Coordinate Trade Show and Networking events (2-4x / year)
  • Supervise Administrative Assistant (P / T position) - Bank deposits, office cleaning, mail pick up, office supplies, etc.

    • Requirements

    Minimum 5-7 years’ experience running an office for a professional service or construction company.

    Proficiency in QuickBooks Desktop (currently using Premier Pro)

    High Proficiency using MS Office Suite including Excel

    Experience with third party payroll service provider

    Familiarity with MS Teams

    Works equally well independently and with others

    Positive communication style

    Strong organizational and time management skills

    BS in Business Management, Accounting, or related field preferred

    Beneficial / Value Adds

    Experience with Government contract platform SAM

    Experience with construction, development, planning and / or design fields

    QuickBooks Certified

    Excellent Benefits

    Our benefits package includes contributions to Health, Dental and Vision Insurance, Company paid Life  and disability insurance, a 401(k) plan with matching, bonus opportunities, and more.

    www.phoenixnv.com

    submit resumes to :   Kmarblehall@phoenixnv.com

    Salary / Compensation : $80,000 - $90,000 per year

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    Office Manager Bookkeeper • Frederick, MD, US