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Office Manager

Office Manager

BrivoBethesda, MD, US
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Summary The Corporate Office Manager is the backbone of our headquarters office, responsible for overseeing daily operations and ensuring a seamless and productive work environment for all employees.

This role requires exceptional organizational skills, a proactive approach to problem-solving, and a keen eye for detail.

The ideal candidate will be a self-starter who can confidently and successfully balance multiple tasks and projects and is dedicated to providing essential, high-quality support to our team members.  This position is based at our Bethesda, MD headquarters office; the schedule is Monday through Friday from 8 :

  • 00 am to 5 : 00 pm EST.

Responsibilities Office & Supply Management :

  • Maintain an organized, welcoming, and professional front office environment.
  • Manage and maintain the office mail / copy rooms, ensure equipment is operational, supplies are replenished, and provide basic troubleshooting as needed.
  • Oversee the inventory of refreshments for the company cafeteria, ensuring a well-stocked and appealing selection.
  • Manage relationships with office vendors (e.g., cleaning services, supply vendors, maintenance / equipment contractors).
  • Make small purchases on a company-held credit card, and complete timely expense reports to reconcile statements on an ongoing basis.

    • Administrative Support & Coordination :

  • Provide comprehensive administrative support to employees based at the company's headquarters office, assisting with various requests to enhance productivity.
  • Act as the primary point of contact for general office inquiries and direct employees to appropriate resources.
  • Efficiently sort, distribute, and manage all incoming and outgoing company mail and deliveries.
  • Work in collaboration with the Manager, Administrative Operations, to maintain a company-wide calendar for team meetings and events at HQ and ensure teams are prepared by confirming appropriate meeting space, materials, and any catering needs.
  • Manage building and office access for individual employees and guests.

    • Facilities & Maintenance :

  • Proactively identify, prioritize, and coordinate all maintenance and repair needs throughout the office space, including liaising with building management and external contractors to quickly address and resolve any building / maintenance issues.
  • Oversee the setup and breakdown of meeting rooms and common areas, ensuring they are presentable and functional for daily use and special events.

    • Catering & Events :

  • Plan catered office lunches for both regular team meetings and larger monthly all-staff gatherings (typically 50-60 people), ensuring dietary restrictions are accommodated and quality standards are met.
  • Assist with the logistical planning and execution of internal company events at HQ or in the local area as requested.
  • Qualifications Bachelor’s degree + proven experience (at least 2 years) in an Office Manager, Facilities Coordinator, or similar administrative support role, preferably within a fast-paced environment.
  • Exceptional organizational and time management skills with a strong ability to multitask, pivot, and prioritize effectively.
  • Proactive and resourceful problem-solver with a strong attention to detail.
  • Excellent verbal and written communication skills.
  • Expert in Google Workspace (Gmail, Calendar, Docs, Meet, Drive, Gemini, etc.) and extremely comfortable with general office technology and basic AI tools.
  • Ability to work independently with minimal supervision and as part of a team.
  • Customer service-oriented mindset with a friendly and approachable demeanor.
  • Ability to lift and move packages, office supplies, or small equipment as needed (up to 25 lbs) The compensation package for this full-time, non-exempt position includes a base hourly range of $26.00 - $31.00.
  • Individual compensation packages are based on job-related skills, experience, qualifications, work location, training, and market conditions.
  • In addition to cash compensation (base salary and, where applicable, incentive or overtime pay), Brivonians enjoy a robust benefits and perks package tailored to their work location.
  • Learn more at www.brivo.com / about / careers.
  • About Us Brivo Systems LLC created the cloud-based access control and smart spaces technology category over 20 years ago and remains the global leader serving commercial real estate, multifamily residential, and large distributed enterprises.
  • The company’s comprehensive product ecosystem and open API provide businesses with powerful digital tools to increase security automation, elevate employee and tenant experience, and improve the safety of all people and assets in the built environment.
  • Brivo’s building access platform is now the digital foundation for the world's largest collection of customer facilities, protecting over 600 million square feet across 60+ countries.
  • Brivo is privately held and headquartered in Bethesda, Maryland, USA.
  • Learn more at www.Brivo.com.
  • Brivo is an Equal Opportunity / Affirmative Action Employer committed to providing an inclusive work environment.
  • If you require reasonable accommodations during the application or interview process, please contact jobs@brivo.com.
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