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Executive Assistant to CEO
Executive Assistant to CEOCareer Group • New York, NY, US
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Executive Assistant to CEO

Executive Assistant to CEO

Career Group • New York, NY, US
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Executive Assistant to CEO

A publicly traded, globally expanding financial services firm is hiring an Executive Assistant to support their wonderful CEO. This role will also provide support to the COO and CFO where schedules overlap. The ideal candidate thrives in a fast-paced environment, anticipates needs, and serves as a true right hand to the CEO. This is a critical hire for the firm, with potential for the role to expand into a Chief of Staff or more of a right-hand capacity as the company continues its growth.

Compensation commensurate with experience : $145,000 –$165,000 base range

  • Discretionary annual bonus + Fully paid insurance for employee and family, 401(k) with 4% company match, 15 days PTO.

Location : Must be NYC-area basedthough the role will start as fully remote for the first 9-12 months, before opening a Midtown NYC office, at which point the EA will be in office 4 days / week, 1 day remote.

Standard hours 9am–5 / 6pm with flexibility based on needs. Must monitor email after hours to ensure coverage of urgent matters.

Key Responsibilities

  • Provide comprehensive administrative support to the CEO, with additional scheduling support for COO & CFO.
  • Manage complex and overlapping Outlook calendars; coordinate detailed logistics for meetings and travel.
  • Anticipate competing demands on the CEO's time; proactively identify critical priorities.
  • Book and manage travel arrangements, ensuring schedules and itineraries are fully captured in calendars.
  • Support CEO more intensively during NYC travel periods.
  • Maintain strict confidentiality and discretion on all matters.
  • Prepare meeting logistics, materials, and communications.
  • Serve as the CEO's right hand, helping take responsibilities off his plate to maximize his efficiency.
  • Coordinate across internal teams and external stakeholders, ensuring timely follow-up and execution.
  • Flexibility to assist with occasional personal tasks if overlapping with business travel.

    • Desired Qualifications

  • 7–15+ years of Executive Assistant experience.
  • Must have supported a Group Head / Senior Exec / MD / C suite at a large global financial firm OR a CEO at a smaller firm.
  • Strong background in finance is required.
  • Demonstrated ability to thrive in a fast-paced, high-volume environment.
  • Exceptional organizational skills with proactive problem-solving ability.
  • Ability to work independently, prioritize effectively, and pivot quickly.
  • High emotional intelligence, discretion, and maturity in handling confidential information.
  • Comfort with a role that will grow and evolve as the company expands.

    • Please submit your resume to apply!

    You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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    Executive Assistant • New York, NY, US