Administrative Coordinator

Administrative Coordinator

Established in 2009, Complete College America (CCA) is a bold national advocate for dramatically increasing college completion rates and closing equity gaps by working with states, systems, institutions, and partners to scale highly effective practices, change perspectives, and promote policies that improve student success. Complete College America is organized as an Alliance of 53 states, territories, and higher education consortia where executives have committed to reimagining systems to be engines of equity, prosperity, and hope. Each Alliance member sets ambitious goals for increasing college completion rates, tracks progress toward their goals and prioritizes implementation of a set of evidence-based practices that have proven to produce more equitable outcomes for students.

Complete College America's headquarters is in Indianapolis, Indiana. A highly functioning and self-driven selected candidate will have potential for remote work; however, periodic in-office meetings and travel are required. Although this position is primarily remote, the successful candidate is required to work in the Indianapolis office two days per week; thus, must reside in the Indianapolis, IN area.

Reporting directly to the Vice President for Institutional Transformation and Scaling, CCA is seeking a dynamic, talented, and energetic Administrative Coordinator to support the strategic and programmatic efforts that facilitate CCA's work with our institutional transformation initiatives and across CCA's Alliance Network. The successful candidate must demonstrate adeptness at seeking knowledge, leading with innovation and integrity, advancing diversity and inclusion, engaging locally and globally, and embracing the responsible stewardship of resources.

The Administrative Coordinator will serve as the lead on matters pertaining to scheduling meetings, coordinating activities associated with various projects, supporting knowledge management efforts including documenting meetings and processes, and providing administrative support for the VP for Institutional Transformation and Scaling. The ideal candidate will have experience with managing multiple projects and tasks simultaneously, utilization of tools supporting project management, as well as strong organization and time management skills. The Administrative Coordinator will coordinate and support event planning and logistics for CCA sponsored events. These responsibilities may include securing bids for facilities, securing contracts, serving as the liaison with vendors, and coordinating receivables and expenditures. Additionally, the Administrative Coordinator will engage in cross-functional activities within Complete College America to support the advancement of CCA's strategic and programmatic priorities.

The Administrative Coordinator will support the implementation of work plans to ensure efficient timely execution of activities across the organization aligned with CCA's strategic priorities and project deliverables. The Administrative Coordinator will also prepare and present updates regularly across the organization.

Essential Responsibilities

• Manage the calendar for all Accelerator activities including correspondence with the institutions and partners
• Manage the invoicing and reimbursement process for Accelerator activities
• Maintain records related to contracts related to Accelerator projects (including Memoranda of Understanding, Data Sharing Agreements, technical assistance and professional development activities, etc.)
• Compile institutional documents (e.g. strategic plans, retention plans, etc.) to build profiles for the 100 participating institutions
• Provide support for webinars, podcasts, and programmatic activities which may include creating registration links, monitoring attendance, documenting activities, supporting event follow up and evaluation
• Maintain the project tracker documenting contacts and activities across the project
• Support the reporting requirements for grant deliverables
• Provide support for the institutional cohorts in CCA University

General Project Support

Required Education and Experience

Preferred Skills & Qualifications

Working Conditions / Other Data

Salary and Benefits

The salary range for this position is $45-$55K and is commensurate with qualifications and experience. CCA offers an excellent benefits package, including generous medical, sick and vacation leave, and a 403B Retirement Program.

Application Process

Email resume and cover letter to [https : / / completecollegeadmin.bamboohr.com / careers / 37]. Applications will be reviewed, as they are received, until an ideal candidate is identified. For questions, please contact jobs@collegecollege.org.

Physical Demands

The position requires little physical effort. However, during an event, the employee may lift boxes with meeting supplies and documents for distribution.

Complete College America is committed to providing a safe and secure environment for employees, students, visitors, and stakeholders. As part of this effort, a criminal record and professional background check is a condition of employment at Complete College America.

Complete College America, Inc. is an equal opportunity employer.