Medical Staff Office Coordinator (Onsite)

Administrative Assistant Case Management

Provide comprehensive administrative support to the Vice President and Assistant Vice Presidents of Case Management. Responsible for calendar and travel management, expense reporting, meeting coordination, and general office administration. Acts as a key liaison within the department and supports performance improvement initiatives as needed.

Key responsibilities include :

• Provide executive-level calendar management using Microsoft Outlook
• Coordinate domestic travel arrangements and process expenses via Concur
• Plan and organize meetings (including logistics, travel, food, and virtual conferencing)
• Maintain office supplies and manage general administrative needs
• Answer phones, greet visitors, and facilitate internal and external communication
• Consolidate status reports and prepare department documentation
• Maintain confidential records and sensitive information
• Support department communication via email, phone, and intranet
• Assist in cross-functional projects and serve as backup to Performance Improvement Admin Assistants
• Adhere to the HCA Code of Conduct and Mission and Value Statement
• Perform other duties as assigned

Required qualifications :