Administrative Assistant - Paula J Carter Center

Purpose :

The Administrative Assistant will provide a wide range of administrative and some programmatic support to the Paula J Carter Center on Minority Health and Aging. This is a full-time, fully benefit eligible position.

Essential Job Functions :

• Calendar maintenance, organizing and scheduling appointments, booking traveling accommodations, reimbursement reporting
• Requisition processing, initiating, transferring, and tracking paperwork within the Colleague system, manage the procurement of goods and services as needed, manage program budgets with supervision, submit and reconcile P-card expense reports.
• Maintain filing, database, and other record-keeping systems.
• Prepare correspondence, meeting minutes, reports, and maintain confidential information.
• Answer incoming phones calls, take messages, and maintain email inquiries.
• Maintain inventory of all office supplies and materials.
• Assist with HR paperwork such as timesheets, time and effort reports, leave slips, and new hire paperwork.
• Assist staff with preparing for and implementing programs.
• Other duties and responsibilities as assigned by administrators.

Qualifications :

Knowledge, Skills, Abilities, and Personal Characteristics :

Certifications, Licenses, Registrations :

Successful candidate must have a valid Missouri driver's license.

Physical Demands :

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.