The Centrifuge Media Event Coordinator collaborates with our Account Managers (AM), Project Managers (PM), and other internal team members to ensure client events, objectives, and service needs are being met.
Essential Job Functions :
- Ensures deliverables (event specs and collateral) are on time and on
schedule throughout project life cycle
Communicates purpose, rationale, needs and due dates of projectsUnderstands and verbalizes client changes to internal teamSupports day-to-day budget management and reportsAttends regular training sessions on audiovisual fields and specific pieces of equipmentResearch and train on software, virtual platforms and equipment asneeded and as directed by Managers; continuous training and proactivity is a must.
Works with Account Managers :Initiates project estimates, maintains schedules, creates diagrams,estimates, updates status reports, participates in status meetings, and
updates conference call notes
Addresses client needs as directed by Account ManagerWorks to establish a direct relationship with the client and partner agenciesWorks with Project Managers :Completing assigned tasks, and those delegated to them by a Project ManagerWorks on RFBs and vendors, Recons, Event Cost Sheets, and Event Job FoldersManages onsite team registrations through client provided registrationportals, confirm airfare and finalize hotel confirmations for travel teams
Works to establish a direct relationship with partnering vendorsWorks with Warehouse :Input data into Current, for proper asset tracking and updates, perdirection of the Warehouse Manager
Notifying them of changes in equipment needs during estimatingprocess, under direction of PM
Confirming shipping details and crosschecking shipment packsWorks with Creative Services :Communicate status updates and next steps with the Creative ServicesTeam, under direction of AM
Reviews and provides input on materials before being sent to client toensure accuracy and completeness
Specific Knowledge, Skills and Abilities :
Strong interpersonal, customer service, and telephone skills are a mustAbility to work in a team-oriented environment is requiredExceptional attention to detailAbility to manage multiple projects / events simultaneously and anticipate / meet deadlinesAbility to self-manage time and prioritize responsibilitiesExcellent verbal and written communication skillsFinancial acumen critical for detailed financial responsibilitiesFamiliarity with Audio / Visual equipment and setup a plusMinimum Qualifications
Education—bachelor's degree in business or a related field; or equivalent trainingExperience—one to two years in similar position, or in project management role; direct event or planning experience preferredAdditional Information
Above listing is not exhaustive; "other duties as assigned" should be expectedHours typically range from 8 : 30am – 5 : 30pm, however work outside of these parameters can occur depending on event / deadlineAfter approx. 12 months of service, and / or demonstrated equipment proficiency, domestic and international travel may be discussed