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HUMAN RESOURCES SPECIALIST

HUMAN RESOURCES SPECIALIST

University of GeorgiaAthens, GA, United States
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Posting Details

Posting Details

Posting Number

S14232P

Working Title

HUMAN RESOURCES SPECIALIST

Department

PSO-Cont Ed-Business Admin

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA's mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.

College / Unit / Department website

http : / / www.georgiacenter.uga.edu /

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday through Friday, 8am-5pm

Advertised Salary

$35,781 - $46,000 (Commensurate with Experience)

Posting Date

10 / 07 / 2025

Open until filled

Yes

Closing Date

Proposed Starting Date

11 / 10 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Human Resources Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary

The Human Resources Specialist supports the HR operations at the Georgia Center for Continuing Education & Hotel by coordinating hiring activities, maintaining employee data, and ensuring compliance with institutional policies. This role serves as the primary contact for position management, including reviewing job titles, employee classifications, and maintaining consistency across job descriptions. The specialist also contributes to payroll coordination, reporting, and employee support services, helping to ensure the smooth and accurate execution of HR functions.

Knowledge, Skills, Abilities and / or Competencies

  • Strong Excel skills.
  • Critical thinking skills and effective problem-solving skills.
  • Ability to work in a team environment.
  • Ability to manage multiple responsibilities.
  • Excellent work standards exhibiting accuracy and timeliness.
  • Strong customer service skills.
  • Strong interpersonal communication skills.
  • Provide confidentiality and security related to sensitive information.
  • Ability to learn new software.
  • Ability to manage time, meet deadlines, and adapt to on-going changes within human resources area.
  • Basic understanding of UGA policies and procedures.

Physical Demands

Sit for long hours and work in front of computer.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Position Maintenance

  • Serve as the initiator of position management transactions within the Georgia Center including position change requests and posting vacant full-time, part-time, and temporary positions.
  • Serve as a point of contact with GC units to process employee job changes and provide updates.
  • Maintain the internal process for position requests and ensure appropriate approvals are received.
  • Review and maintain consistency in job descriptions across all roles.
  • Evaluate employee classifications and job titles to ensure alignment with institutional standards.
  • Update organizational charts and submit position-related updates for internal and external communications.

    • Percentage of time

    35

    Duties / Responsibilities

    UGAjobs

  • Submit hiring proposals, position requests, and job postings for various employment types.
  • Clone and create seats for part-time, temporary, and student positions.
  • Generate direct links for student postings sourced externally.
  • Track request for filling positions, posts approved positions on HR website, and assist with application distribution to hiring manager, using UGA Jobs software

    • Percentage of time

    25

    Duties / Responsibilities

    Employee Data

  • Review queries to identify anomalies and communicate with managers.
  • Submit quarterly and annual payroll worksheets and reports.
  • Track and maintain Federal Work Study data and reclassification records.
  • Update and maintain Georgia Center Organizational Charts and distribute as directed.
  • Notify employees and supervisors of leave and compensatory time deadlines.
  • Provide employee data reports to Georgia Center leadership as needed.

    • Percentage of time

    20

    Duties / Responsibilities

    Reporting & Compliance

  • Track all daily HR activities and maintain accurate logs for leadership.
  • Submit monthly reports on hires and terminations.
  • Maintain quarterly and semi-annual data for GC allocations report and PSO qualitative performance measurement ( QPM ) report.
  • Initiate items in DocuSign as needed
  • Regularly audit and review data collected during the onboarding process for QPM reporting.
  • Assist manager and Assistant Director of Finance & HR with the preparation of documents used for other reporting.

    • Percentage of time

    15

    Duties / Responsibilities

    Administrative Duties

  • Respond to inquiries sent to the HR team departmental email account.
  • Pick up and log mail and checks for HR and Finance.
  • Provide notary services as needed.
  • Attend monthly divisional meetings and HR status calls.
  • Participate in annual training and performance evaluation discussions.

    • Percentage of time

    10

    Duties / Responsibilities

    Other duties as assigned to support the Assistant Director of Finance & Human Resources

    and the Georgia Center for Continuing Education & Hotel

    Percentage of time

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    Human Resource Specialist • Athens, GA, United States