Talent.com
HVAC Office Lead (HVAC Experience Required)

HVAC Office Lead (HVAC Experience Required)

A / C Authority Inc.Port Saint Lucie, FL, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Description

Salary : $40,000 $65,000 a year (based on experience, performance, and progression)

Job Description Office Lead (HVAC Experience Required)

A / C Authority is growing, Come Grow with Us! A / C Authority is a State Licensed and Insured HVAC Company located in Port St. Lucie, FL. We have been servicing Palm Beach to Vero since 2019, specializing in service, repairs, maintenance, and installation for both residential and commercial air conditioning systems.

Beyond Just Fixing : A Role Packed With Opportunities and Growth.

Were not just fixing A / C units were building a movement of skilled professionals driven by technology, growth, and impact. Our Office Lead is the backbone of our operations the person who ensures everything is organized, schedules are tight, finances are accurate, and both the office and field staff are supported.

This role is for an experienced HVAC office professional who thrives in a fast-paced environment, can foster teamwork across the company, and brings positive energy to every challenge. Youll need to be strong with technology, financials, HR processes, and leadership. Without excellent computer skills and the ability to drive cooperation, you will not succeed in this role.

Company Benefits :

  • 401(k) with Company Match
  • Paid Holidays
  • PTO - Vacation, Sick, and Personal
  • Health, Dental, and Vision Insurance
  • Ongoing Training and Education

Qualifications (Must-Have) :

  • Proven office experience in the HVAC industry (dispatching, permitting, service coordination, and customer communication)
  • Strong computer and technology skills are a must daily use of HVAC management software, spreadsheets, and digital tools is required
  • Proficient in Microsoft Office, Google Suite, and Outlook
  • Experience with Housecall Pro or similar HVAC service software
  • Experience handling mechanical permits and warranty processing
  • Solid understanding of financial functions (accounts payable, receivable, reconciliations, reporting)
  • Experience assisting with HR tasks (onboarding, employee records, compliance tracking, payroll support)
  • Strong leadership and organizational skills; able to oversee office operations with minimal supervision
  • Excellent communication skills for working with technicians, management, vendors, and customers
  • High integrity, professionalism, and ability to handle sensitive information
  • Able to thrive in a fast-paced, high-pressure environment
  • Valid Drivers License and legally authorized to work in the U.S.
  • Able to pass a background check

    • The Right Fit for This Role

    The right candidate will be :

  • Disciplined and dependable, with the flexibility to work extended hours during peak season.
  • Proactive and organized, ensuring weekly schedules, workflows, and priorities are prepared in advance so the field team can start strong every Monday.
  • Tech-savvy, able to navigate multiple software platforms with speed and accuracy technology drives this role, and without strong computer skills, you will fail
  • Financially sharp and HR-minded, balancing the back office with compliance and accuracy
  • A team builder, fostering trust, respect, and strong cooperation between office staff and technicians in the field
  • Positive and energetic at all costs, setting the tone for a productive, solutions-focused environment even under pressure
  • Committed to being onsite daily, ensuring smooth operations at our shop in Port St. Lucie

    • Your Mission, Should You Choose to Accept :

    Job Responsibilities :

  • Lead the office in daily HVAC operations, ensuring schedules, communication, and processes run smoothly
  • Answer incoming calls and schedule service appointments
  • Oversee and maintain the dispatch board for service and installation teams
  • Prepare service proposals and assist with customer follow-up
  • Manage the maintenance program and track recurring services
  • Handle accounts payable and receivable; process invoices, issue payments, reconcile accounts, and support financial reporting
  • Assist with HR functions : onboarding, employee records, payroll support, compliance tracking, and coordination with leadership on staffing needs
  • Order equipment and parts for service calls and installs
  • Process and verify equipment warranties and handle warranty registrations
  • Submit and track mechanical permits
  • Maintain an organized, efficient, and professional office environment
  • Oversee fleet management and ensure vehicles remain compliant and service-ready
  • Foster teamwork and communication across office and field staff
  • Maintain positive energy and professionalism in all interactions, especially during high-pressure situations

    • Work Expectations

    This is an onsite position at our Port St. Lucie shop. Remote or hybrid arrangements are not available.

  • Daily presence is required to lead operations and support field staff
  • Early starts and late finishes are part of the role
  • Sunday prep work is expected to ensure the week is fully ready before technicians hit the field on Monday
  • Must be willing to put in 5060 hours per week, especially during peak seasons

    • Compensation & Career Path

    This is a salaried position with bonus opportunities.

  • All new hires begin with a 30-day probationary period, during which performance and results will be closely reviewed.
  • After probation, salary opportunities increase based on demonstrated ability to manage office operations effectively.
  • This position is designed as a career track, with the potential to grow into Office Manager with higher pay and expanded responsibilities over time.

    • The right person will find long-term stability, growth, and increasing earning potential in this role.

    About A / C Authority Inc. :

    Established in 2019, A / C Authority is a family-owned and operated HVAC company. Our office is located in Port St. Lucie, FL, and we proudly serve residential and light commercial customers across the Treasure Coast.

    Are You Who We're Looking For? Let's Talk!

    serp_jobs.job_alerts.create_a_job

    Hvac Lead • Port Saint Lucie, FL, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    HVAC Service Technician

    HVAC Service Technician

    Kuebler Mechanical LLCPort Saint Lucie, FL, US
    serp_jobs.job_card.full_time
    Must have working knowledge and troubleshooting experience on a variety of HVAC Systems, to include Commercial HVAC, Residential HVAC, Packaged roof top units and refrigeration systems.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Tax Associate - Onsite

    Tax Associate - Onsite

    IntuitFellsmere, FL, United States
    serp_jobs.job_card.full_time
    Intuit is seeking highly motivated individuals to join our dynamic team as dedicated TurboTax Live Seasonal Local Service Associates in one of our new TurboTax locations across the United States on...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    HVAC Technician, installer, maintenance

    HVAC Technician, installer, maintenance

    ER Air ConditioningPalm Beach Gardens, FL, US
    serp_jobs.job_card.full_time
    We are looking for an HVAC Technician, Installer, Maintenance to join our team! You will install, service, and repair heating and air conditioning systems. Install new heating, ventilation, and air ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Survey Taker : Earn up to $25 per survey (Remote)

    Survey Taker : Earn up to $25 per survey (Remote)

    Earn HausJupiter Farms, FL, United States
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time +1
    Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion. You will help influence brand decisions on se...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Lead Technician, Facility Services, Exterior Services

    Lead Technician, Facility Services, Exterior Services

    WalmartPort Saint Lucie, FL, US
    serp_jobs.job_card.full_time +1
    At Walmart, we're seeking a dedicated Lead Technician, Facility Services, Exterior Services to join our team.In this year- round role, you'll lead a team of exterior service technicians, working in...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_less
    • serp_jobs.job_card.promoted
    HVAC Technician

    HVAC Technician

    Jb Ac & Electrical IncStuart, FL, US
    serp_jobs.job_card.full_time
    Career Advancement Opportunities.We are looking for a skilled and experienced.In this role, you will install, service, or repair heating and air conditioning systems in residences or commercial est...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    CL A OTR Drivers Work 40 Weeks & Off 12 Wks / Yr -$90-$112K / Yr - 100% No Touch

    CL A OTR Drivers Work 40 Weeks & Off 12 Wks / Yr -$90-$112K / Yr - 100% No Touch

    Wick TRIndiantown, FL, US
    serp_jobs.job_card.full_time
    Class A OTR Drivers | Earn $90K–$112K Running Just 40 Weeks a Year! Looking for a high-paying, no-touch freight OTR opportunity with excellent home time and top-tier equipment? This is the re...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Tax Expert (Hiring Immediately)

    Tax Expert (Hiring Immediately)

    IntuitFellsmere, FL, US
    serp_jobs.job_card.full_time
    Intuit is seeking highly motivated individuals to join our dynamic team as dedicated TurboTax Live Seasonal Local Service Experts in one of our new TurboTax locations across the United States on a ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    HVAC Dispatcher

    HVAC Dispatcher

    Jb Ac & Electrical IncStuart, FL, US
    serp_jobs.job_card.full_time
    Health Insurance 50% compensation.We are seeking a full-time professional and skilled.In this role, you play a crucial part in coordinating the actives of HVAC technicians, assisting customers and ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Tax Expert - Onsite

    Tax Expert - Onsite

    IntuitFELLSMERE, Florida, United States
    serp_jobs.job_card.full_time
    Intuit is seeking highly motivated individuals to join our dynamic team as dedicated TurboTax Live Seasonal Local Service Experts in one of our new TurboTax locations across the United States on a ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Commercial Hvac Service Technician

    Commercial Hvac Service Technician

    MARX COMMERCIAL AIR LLCStuart, FL, US
    serp_jobs.job_card.full_time
    Marx Commercial Air, a leading HVAC service company in South Florida, is seeking a skilled and experienced Commercial HVAC Technician to join our team. The selected candidate will be responsible for...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    CLERK II - REV VERIFICATION

    CLERK II - REV VERIFICATION

    Seminole GamingOkeechobee, FL, US
    serp_jobs.job_card.full_time
    In addition to its two Seminole Hard Rock Hotels & Casinos, the Seminole Tribe owns and operates the five Seminole Casinos. in Coconut Creek and Hollywood, on the Southeast coast in Immokalee n...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Experienced Custom Residential / Commercial Lead Electricians

    Experienced Custom Residential / Commercial Lead Electricians

    ALL SUNCOAST ELECTRIC INCVero Beach, FL, US
    serp_jobs.job_card.full_time
    Do you want to have Fridays off? We work 4 - 10's (M-T) 6 : 30-5.Do you want a solid career that will never disappear? Come and see us in person so we can talk!. We are looking for several Experie...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Hotel Maintenance

    Hotel Maintenance

    Ocean Hospitality LlcVero Beach, FL, US
    serp_jobs.job_card.full_time
    Thorough training on proper cleaning and disinfecting.We are looking for a professional.You will be responsible for taking care of our hotels infrastructure as well as managing maintenance personne...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    HVAC Installer

    HVAC Installer

    Jb Ac & Electrical IncStuart, FL, US
    serp_jobs.job_card.full_time
    Career Advancement Opportunities.We are looking for a skilled and experienced.In this role, you will install split systems, mini splits, ductwork and package units in residential and commercial app...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    HVAC Service Technician

    HVAC Service Technician

    BONOMO HOME SERVICES LLCStuart, FL, US
    serp_jobs.job_card.full_time
    A 90 day probationary period applies.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Tax Expert - Onsite (Hiring Immediately)

    Tax Expert - Onsite (Hiring Immediately)

    IntuitFellsmere, FL, US
    serp_jobs.job_card.full_time
    Intuit is seeking highly motivated individuals to join our dynamic team as dedicated TurboTax Live Seasonal Local Service Experts in one of our new TurboTax locations across the United States on a ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Maintenance Assistant with HVAC Experience

    Maintenance Assistant with HVAC Experience

    Sagora Senior Living Inc.Vero Beach, FL, US
    serp_jobs.job_card.full_time
    The Maintenance Assistant is responsible for assisting the Maintenance Director with the overall maintenance and appearance of the community, ensuring that the community and related equipment is in...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days