Business Operations Coordinator

Business Operations Coordinator

We are seeking a part-time Business Operations Coordinator for our Worcester, MA office supporting the Massachusetts Region. The position is 20 hours per week and includes benefits.

The Business Operations Coordinator will perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, and running records / reports to support the finance, operational and administrative functions. Provide support, development and / or leadership guidance to all volunteers.

Specific Duties :

• Financial & Administrative Reporting : Provides administrative budget monitoring and expenditure review regarding expenses including approval of regional procurement transactions. Collaborates with department leaders to ensure that programs are executed within budget. Prepares and analyzes expense data for department directors. Responds to internal / external requests for expense information and / or documentation as appropriate for input, tracking or reporting.
• eMax for Facility / Asset Management Oversight : Approves and ensures repairs are completed within budget and appropriate system is used to pay vendors, including generating work, service orders, purchase orders; and all functions are updated and current in eMax.
• Facility Documentation : Performs monthly uploads of facility documentation received from Facility Management.
• Volunteer Supervision and Coordination : Provides direction and training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals. Evaluates volunteer performance. Plans work schedules, assigns or delegates work daily.
• Events : Trains staff to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items.

Where Your Career is a Force for Good :

What You Need to Succeed :

What Will Give You the Competitive Edge :

Physical Requirements :

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

Benefits for You :