Project Financial Coordinator

Project Financial Coordinator

The Project Financial Coordinator (PFC) is an integral member of the project team and is responsible for project coordination with an emphasis on accounting and budget administration. The PFC handles administrative tasks, such as document and information distribution, financial report collation and communication support throughout the entire life cycle of a project.

The PFC handles the administrative function through all phases of the project delivery process and construction activities and is responsible for monitoring and coordinating the financial activities of the assigned project. They must have the capability to meet schedule and deliverable requirements accurately, promptly and professionally as directed by the Project Director and project teams. The PFC will also collaborate and communicate with vendors / suppliers and contractors during all aspects of the project as needed by the PM to improve the efficiency and reliability of project execution. The PFC must also effectively execute coordination and communications with the project team to assure schedule targets and assigned deliverables are completed in a timely manner.

The Project Financial Coordinator reports to the Operations Director. They will also have substantial interaction with and receive direction from Project Coordinators, Project Managers, and other project team members. The PFC must be able to work in a matrix organization where working with and through others to achieve the project goals.

This is a full time FLSA-exempt position. The position requires 40 work hours per week with the ability to work more if necessary.

Assists management of project financials including reporting of overall budget and contingency status, actual spend tracking, maintaining accuracy of costs associated with each project and project documentation.

Collaborates with the accounting department and prepares monthly client billing.

Provides weekly reports to project team.

Responsible for monthly reviewing and processing subcontractor invoices.

Processes subcontractor financials inclusive of contracts, change orders including cost compilation and issue resolution.

Responsible for entering and maintaining project budgets into Procore.

Responsible for assembling and providing owner closeouts documents.

Supports project teams throughout the lifecycle of a project.

Bachelor's Degree in Business Administration, Accountancy, Finance or similar field; or equivalent experience

A minimum of 5 years of accountancy and / or billing experience

Proficient with Microsoft Office products and Adobe Acrobat

Excellent communication skills

Creative, innovative, and fun!

Billing experience in the construction management industry

Familiarity with Procore (a construction management software)

Familiarity with Timberscan (invoice routing)

AIA contract documents and software

Action Oriented

Collaborates

Communicates Effectively

Interpersonal Savvy

Situational Adaptability

Medical, Dental & Vision Package

15 days' paid time off per year

Holiday Pay

Retirement Savings Plan 401(k)

Bi-weekly cell phone stipend

Employer Paid Enhanced Employee Assistance Program (EAP)

Personal, competency-based development program to assist in future career growth

Paid Parental Leave Policy : Maternal, Paternal & Adoption

Company Paid Short and Long-Term Disability Insurance

Optional Term Life and AD&D Insurance

Annual apparel allotment

Corporate and Community Events

The physical demands & work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please reach out to People Operations should you require such accommodation(s).

While performing this job, the employee may be regularly required to drive to and from the jobsites / assigned locations, sit, walk, stand, talk, hear, and smell. A major portion of the employees' tasks require extensive walking around the jobsite, including active construction areas. The employee is required to traverse uneven terrain and work from ladders, scaffolds, and other structures, as well as work at variable heights. The employee is frequently required to use hands to handle tools, controls, and for fine motor coordination like computer work. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, and / or crawl. The employee must also occasionally lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

For Field positions, while performing this job, the employee must frequently inspect the project site and may be exposed to ongoing construction activities, vibrations, noise, and various outside weather conditions (in all seasons). Work environment involves moderate risks which may require safety precautions. The noise level in the work environment may range from quiet to loud. The proper use of Personnel Protective Equipment (including but not limited to safety boots, hardhat, and protective eyewear) is required on the jobsite. This Position Description reflects the position's essential functions and does not prescribe or restrict the tasks that may be assigned.

CSM Group is an Equal Opportunity Employer (EOE). We celebrate diversity and invite all qualified applicants to apply without fear of judgement and pledge to not discriminate against individuals because of their race, color, religion, sexual orientation, national origin, gender or gender identity, pregnancy, physical or mental disability, veteran status, age, or any other status protected under applicable laws.