Junior Administrative Support Specialist

Administrative Support Specialist

ANG is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate / Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies.

Essential Functions :

• Records & File Management : Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2.
• Personnel In / Out Processing : Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs.
• Operational Policy Support : Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
• Executive & Directorate Support : Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers.
• Time & Attendance : Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements.
• Inter-Office Coordination : Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
• Action Tracking : Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
• Correspondence & Document Creation : Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
• Conference Room & Meeting Support : Coordinate room reservations, ensure equipment readiness, and arrange audio / visual support as needed.
• Supply & Office Management : Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
• Classified Material Handling : Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified / unclassified packages in accordance with DCSA mail tracking procedures.
• Point of Contact Duties : Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments.

Supervisory Responsibility : None required for this position

Work Environment : This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position Type / Expected Hours of Work : This is a full-time position. Typical days and hours of work are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. Evening and weekend hours required, as required by business need.

Travel : Up to 10% local travel may be required.

Experience : High school diploma or equivalent. At least two (2) years of relevant administrative or office support experience. Strong oral and written communication skills. Proficiency in English, with ability to draft and edit professional correspondence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Education : Bachelor's degree or equivalent.

Compensation and Benefits : The expected compensation range for this position is $41,800.00-$52,000.00 per year (annualized hourly rate of pay). We offer comprehensive benefits that allow you to balance work and life.

Security Clearance : Secret

Drugfree Workplace : All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP / EEO Statement : All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws. We value the skills and experience Veterans bring to the workplace and strongly encourage Veterans to apply.