Records Administrator

Records Administrator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves : What is our impact on the world?

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR is a Top 10 Architectural & Engineering (A&E) firm in the United States as ranked by Engineering News Record and is also one of the largest employee-owned A&E companies in the United States. HDR has been selected to run the Installation Engineering and Installation Management functions of the Civil Engineer Squadron for the United Stated Air Force Academy (USAFA). As such, we will be placing a multi-disciplinary A&E team of 50+ professionals at the Air Force Academy in Colorado Springs. The contract is expected to begin in early 2026 and covers an eight-year period from 2026 through 2034. The U.S. Air Force Academy is one of the premier universities in our country and is one of the most widely visited locations in all of Colorado. The Air Force Academy has a rich history and a unique mission to educate and train future Air Force leaders. HDR is honored to be selected for these components of the of the Base Maintenance Contract (BMC) in conjunction with Tessera, who will be running and leading the master contract with the Air Force. HDR will be performing wide-ranging facility management services to include but not limited to : planning, programming, design, asset management, construction inspection, energy management, real estate, environmental, cultural resources, space planning, CAD, GIS, cost estimating, and numerous other functions.

Ideal candidates will have knowledge and / or experience with federal contracts and / or the Air Force Civil Engineering Squadron. They will also have a strong enthusiasm to ensure the cadets and future Air Force Leaders live and learn in state of the art facilities and have the necessary resources to serve our country to the best of their abilities.

This position is full time and located on-site at the USAFA. The expected start date is March 1, 2026.

In the role of Records Administrator we'll count on you to :

• Take responsibility for a wide variety of specialized project-related administrative and accounting functions.
• Work independently to effectively manage complex project, executive-level paper and electronic files, documents and records.
• Compose and develop correspondence and reports.
• Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance.
• Manage project documents and files such as : Integrated Natural Resources Management Plan : INRMP, Tier 2 Reports, Hazardous Waste Management Plan, various environmental permits, SPCC plan, etc.
• Answer questions regarding policies, procedures and guidelines.
• Organize and coordinate meetings and assist with presentations.
• Track and monitor schedules.
• Exhibit professionalism with customers.
• Exercise good judgment and discretion and independently resolve problems and issues relating to administrative functions.
• Perform other duties as needed.

Preferred Qualifications

Required Qualifications

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic / Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Colorado : $51,520.00 - $73,600.00

Primary Location : United States-Colorado-Colorado Springs

Industry : Federal

Schedule : Full-time

Employee Status : Regular

BusinessClass : EOC SR and M Construction

Job Posting : Jul 16, 2025

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.