Benefits Coordinator - Roger Williams University

Overview

Roger Williams University is seeking a Benefits Coordinator reporting to the Benefits Manager to perform administrative functions in support of RWU Benefit programs.

Responsibilities

• Program Administration : Determine benefit eligibility for new and existing employees; ensure timely provision of benefit information; enter enrollments, changes, and terminations into external vendor / provider systems; ensure required paperwork and documentation are complete for data entry into HRIS and vendor systems; complete data entry into the HRIS system when required; regularly audit data entry of enrollments, changes, and termination for all employees including those entries completed by a third-party administrator; review vendor invoices for accuracy and submit for payment; work with vendors and third-party administrators on payment credits and adjustments; coordinate and audit third party benefit invoices and receivables; calculate, create, and distribute invoices for benefit contributions owed; monitor repayment schedule for benefit premiums owed in arrears; notify the Bursar\'s Office of required adjustments.
• Compliance : Assist with gathering data, communicating with employees, and preparing documents, letters, memos, or other communication to employees as required.
• Programs and Events : Respond to all benefit inquiries; assist with annual open enrollments including communication, distribution of materials, reviewing enrollment forms, and auditing updates in HRIS; participate in forums, events, educational and enrollment meetings, and committees as an employee resource for information during open enrollment as well as throughout the year.
• Leave of Absence and Worker\'s Compensation Administration : Assist with Leaves of Absence and Worker\'s Compensation cases, as requested; monitor leaves full-cycle, through coordinating communications with employees, supervisors, the Payroll department, third-party leave and Worker\'s Compensation administrators on a regular basis, while collecting all needed documentation; provide weekly leave and Worker\'s Compensation status reports to supervisors; serve as a resource for employees and their families on benefit questions, concerns, and issues while on a leave.
• Additional Functions : Act as the back-up to submit payroll 403b retirement plan remittance files externally, when necessary; study and be familiar with details in all union contracts as they relate to benefits; maintain knowledge of changing benefit plan documents, vendor contracts, administrative procedures, and collective bargaining agreements.

Qualifications

Preferred Qualifications

Additional Information

Roger Williams University is an affirmative action / equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other basis protected by applicable state and federal law. For information on our non-discrimination policy, see here. RWU prohibits discrimination on the basis of sex in its education programs and activities; Title IX Coordinator : Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809; Phone : (401) 254-3123; Email : jstanley@rwu.edu. All complaints of sexual harassment will be taken seriously and responded to promptly. Equal employment opportunity, including veterans and individuals with disabilities.

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