War Gaming Event Planner

War Gaming Event Planner

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise.

We are looking for personnel to join our team and support key client projects.

Role Duties and Responsibilities

• Coordinate, manage, and supervise all administrative, information technology (IT), security, facility, transportation, catering, and real-life support requirements for all events related to wargame planning, development, execution, and post-event activities.
• Serve as the central point of contact for event management, liaising with facility owners, NATO security staff, catering providers, transport coordinators, and accommodation services.
• Develop, maintain, and distribute all event-related documentation, including calling messages (formal invitations), administrative instructions, contact lists, participant rosters, and security access rosters.
• Ensure that venue requirements (rooms, seating, IT infrastructure) are surveyed, booked, and configured to meet the needs of each wargame event. This includes drafting venue floor plans and managing contingency plans.
• Manage participant registration, check-in, access control, and coordination of security clearances in close cooperation with host facilities and NATO security offices.
• Oversee logistical arrangements, including transportation between lodging and venues, catering, social functions (icebreakers, DV day), and the secure transport of sensitive materials and equipment.
• Document lessons identified from each event management cycle to continuously improve support for future events. Contribute event management annexes to final wargame reports.
• Support after-action reviews (AAR) and follow-on refinement of event procedures, integrating lessons learned.
• Provide proactive updates to the Project Manager / Game Director on event status, issues, and recommended adjustments to maintain schedule and quality.
• Perform additional tasks related to event planning / wargame design or documentation as required by the COTR within the scope of this contract.

Essential Skills and Experience

Education

Language Proficiency

Working Location

Working Policy

Contract Duration

Security Clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.