Executive Administrative Assistant - Vice President of Instruction & Student Services

Job Posting

Compensation : $43,000.00, commensurate with qualifications and experience.

Employment Type : Regular

Scheduled Weekly Hours : 40

Grade : E09

Department : Academic Administration

Position Summary : Under the direct supervision of the Vice President of Instruction and Student Services, the Executive Administrative Assistant provides high-level administrative support, ensuring the efficient operation of the Vice President's office and effective communication within the division and across the college. This role requires exceptional organizational skills, discretion, and the ability to manage complex tasks with strict confidentiality, including sensitive information related to student and personnel affairs and academic matters. The ideal candidate will also be able to manage multiple time sensitive projects / tasks with competing deadlines.

Duties & Responsibilities

Essential Job Functions

• Provides a variety of administrative and confidential support to the Vice President, including managing active complex schedules / calendars, making travel arrangements, greeting and directing visitors, handling phone calls, email, and managing materials related to their representative roles at the local and state level.
• Screens and handles administrative issues and inquiries as appropriate.
• Serves as the point of contact for issues regarding instruction and student services directed to the office by College and community constituencies.
• Independently researches and prioritizes incoming issues and determines appropriate actions, referrals, and / or responses.
• Receives, screens, evaluates, and determines appropriate responses to selected written correspondence. Prepares and drafts responses for the Vice President.
• Coordinates with the Executive Administrative Assistant to the President for various items and responsibilities.
• Orders and maintains office supplies, manages inventory, and processes purchasing requisitions through Workday enterprise platform.
• Manages budgets assigned to the office, including establishing or recommending budget allocations, reviewing revised and final budgets, creating requisition for purchase orders, managing receipt of purchases, and providing up-to-date information regarding each account.
• Handles all information and communications with the utmost confidentiality and discretion, particularly concerning student records, personnel matters, and strategic initiatives.
• Manages sensitive data and documents securely, ensuring compliance with college policies and relevant regulations (e.g., FERPA).
• Other duties as assigned.

Committee & Meeting Management

Cross-Departmental Liaison

Required Knowledge, Skills, and Abilities

Work Environment and Physical Factors

Education and Experience

Minimum Qualifications

Preferred Qualifications

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Luna Community College management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

As a part of your application, upload letter of interest, current resume, and official documentation confirming education.

EEO STATEMENT : LCC is an equal opportunity employer.