Office Coordinator

Office Coordinator

We are seeking a proactive, detail-oriented Office Coordinator to support our office and teams in San Francisco. This role combines front-of-house professionalism with strong administrative and organizational skills. You will manage daily office operations, ensure a welcoming environment for employees and visitors, and keep things running smoothly behind the scenes. You will thrive here if you are organized, tech-savvy, and enjoy taking initiative to anticipate needs before they arise.

Responsibilities

• Greet and assist visitors, vendors, and team members with professionalism and warmth.
• Manage office access and visitor logs using tools like Envoy and Zoom for guest coordination.
• Collaborate with security and property management teams to ensure safe and efficient operations.
• Monitor and maintain office supply stock levels, anticipating needs and placing timely orders.
• Coordinate with janitorial staff and property management to ensure facilities are clean, functional, and well-maintained.
• Manage incoming and outgoing mail and deliveries.
• Support onsite meeting and meal requests, including vendor coordination and setup.
• Create and track purchase orders, reconcile invoices, and process expense claims using Expensify.
• Support basic budget tracking for office operations.
• Build and maintain vendor relationships; follow through to ensure timely and accurate service delivery.
• Collaborate cross-functionally with teams to ensure office operations align with company standards.
• Identify opportunities for process improvements and implement creative, efficient solutions.
• Perform other duties as assigned.

Essential Skills

Additional Skills & Qualifications

Work Environment

The work environment is dynamic and fast-paced, located in San Francisco. You will use modern technologies and tools to manage office operations. The role requires a professional demeanor and attire to ensure a welcoming environment for all visitors and team members.

Job Type & Location

This is a Contract to Hire position based out of San Francisco, California.

Pay and Benefits

The pay range for this position is $28.00 - $35.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in San Francisco, CA.

Application Deadline

This position is anticipated to close on Oct 30, 2025.