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Senior Executive Assistant
Senior Executive AssistantDRY UTILITY EXPERTS • Orange, CA, US
Senior Executive Assistant

Senior Executive Assistant

DRY UTILITY EXPERTS • Orange, CA, US
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Job Description

Job Description

About the Opportunity

A professional services organization operating in the Utilities Energy Services sector that provides technical consulting and operational support to utility owners and large commercial clients across the USA. We deliver high-integrity project execution, regulatory compliance support, and on-the-ground field coordination—seeking a polished Senior Executive Assistant to enable fast, confident leadership.

Location : USA (Hybrid)

Role Responsibilities

  • Provide dedicated executive support to senior leadership (C‑level), managing complex calendars, prioritizing meetings, and coordinating cross‑time‑zone schedules to optimize leader time.
  • Own travel and logistics end‑to‑end : detailed itineraries, visas, ground transportation, expense reconciliation (Concur / Expensify) and proactive contingency planning.
  • Prepare and edit high‑impact communications and board / leadership materials—presentations, briefings, agendas and follow‑up notes—ensuring accuracy and executive readiness.
  • Act as primary liaison with internal teams and external stakeholders; triage requests, manage sensitive communications, and maintain strict confidentiality on personnel and commercial matters.
  • Coordinate and track cross‑functional projects and action items—drive deadlines, escalate risks, and provide regular status updates to executives.
  • Plan and manage executive events and offsites (virtual and in‑person), including vendor coordination, venue logistics and on‑site support to deliver flawless experiences.

Skills Qualifications

Must‑Have

  • 5+ years supporting senior executives (preferably C‑suite) in hybrid or fast‑paced corporate environments.
  • Expert calendar and travel management skills with strong attention to detail and conflict resolution ability.
  • Advanced proficiency in Outlook / GSuite, PowerPoint, Word and Excel; comfortable with Zoom / Teams and common collaboration tools.
  • Proven discretion handling confidential information and sensitive organizational topics.
  • Excellent written and verbal communication, strong stakeholder management and proactive problem‑solving mindset.
  • Preferred

  • Experience in utilities, energy, engineering, or technical services organizations and familiarity with project lifecycle terminology.
  • Experience with expense systems (Concur, Expensify) and basic budget reconciliation.
  • Benefits Culture Highlights

  • Hybrid work model with flexible schedules supporting work‑life balance and focused in‑office days for team collaboration.
  • Opportunity to work closely with senior leadership on strategic initiatives and gain exposure to cross‑functional projects in the utilities sector.
  • Supportive culture that values clear communication, professionalism and continuous improvement.
  • We are looking for a high‑integrity, detail‑oriented Senior Executive Assistant who thrives in a dynamic, hybrid environment and who can elevate executive productivity while safeguarding confidential matters. If you bring proactive judgment, polished communication and strong organizational systems, you will make an immediate impact.

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    Senior Executive Assistant • Orange, CA, US

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