Administrative Assistant

Administrative Assistant

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, ordering supplies, arranging conference calls, and scheduling meetings. Promotes department goals and objectives in accordance with established policies.

Essential Functions :

• Acts as the department receptionist and processes and completes various tasks / requests including document preparation, typing, proofreading, and filing.
• Coordinates all activities involved in the preparation of department correspondence to facilitate ongoing communication and efficient departmental operations.
• Opens, sorts, reviews, prioritizes and forwards all incoming mail, and telephone calls, including faxes and emails, processing response(s) when appropriate.
• Maintains office supply inventories and other specific materials needed.
• Assists with planning, scheduling, and coordinating of meetings and trainings.
• Assists in overall care of the patient by performing clerical and other functions under the direction and supervision of supervisor.
• Compiles monthly or quarterly reports according to predetermined parameters.
• All other duties as assigned.

Additional Requirements :

Required : Education - High School Diploma / GED Equivalent in General Studies

Preferred : Experience - 1+ years of Clerical Experience

Physical Requirements :

Medium work - exerting up to 10 pounds of force constantly (67-100% of the time), and / or up to 25 pounds of force frequently (34-66% of the time), and or up to 50 pounds of force occasionally (up to 33% of the time), and / or up to 50 pounds seldomly to move objects. Requires the ability to work designated shift lengths (including 8 and 12 hours), which may include night shifts or occasional irregular hours.

Job Category : Administration

Job Family : Administrative Assistance