Administrative Services Coordinator

Job Description

Job Description

Toole Design Group in Columbus, Ohio is looking to hire an experienced and talented full-time Administrative Services Coordinator. Are you a natural-born organizer with a passion for customer service? Do you enjoy variety in your work and thrive in a fast-paced environment? Would you like to work for a company that is committed to the well-being of its employees? If so, please consider joining our Columbus team.

This Administrative Services Coordinator position ensures the daily functions of the local office run smoothly, offers enterprise-wide support for offices across the company, which includes providing administrative support to our Operations and Client Service Teams. This position earns a competitive salary and great benefits, including medical, dental, vision, life insurance, disability, a health savings account (HSA), and a flexible spending account (FSA). All staff receive 8 holidays and earn at least 16 days of PTO over the course of the year. We practice what we preach and ensure that our employees also have access to transportation by providing them with financial incentives to bike, walk, or use transit for a better quality of life!

About Toole Design

Toole Design is the leading engineering, planning, and landscape architecture firm specializing in multimodal transportation. Since our start in 2003 as a single office in Maryland, we have expanded throughout the United States. Our talented team of planners, landscape architects and engineers are committed to delivering quality work that meets the needs of all people, regardless of age, ability, race or gender. As an Engineering News-Record top 500 design firm, we have also been named a "best firm to work for" and have one of the lowest staff turnover rates in the industry. Every project our employees deliver directly and positively affects our communities. We are industry-leading experts, and we work hard to encourage a collaborative and team-oriented environment.

A Day in the Life of an Administrative Services Coordinator

You play a critical role in the overall functioning of the Columbus office and provide support to the entire company as a member of our centralized Administrative Team. You excel at assisting with immediate needs while balancing longer-term projects. You use your organizational skills to support managing office supplies and inventory, processing incoming and outgoing mail, and assisting with planning company outings and events. You demonstrate a customer service focus by scheduling and supporting meetings, , ensuring precise and timely data entry, managing calendars, and coordinating travel arrangements. You are the go-to person for helping with company processes and procedures. You take ownership of ongoing operational projects (e.g., business card fulfillment, supporting internal committees, tracking staff incentive programs).

Qualifications :

• A minimum of 2 to 5 years of experience working in a dynamic and fast-paced office
• Strong interpersonal skills- with previous experience promoting a welcoming and inclusive environment
• Excellent communication and time management skills
• Team orientation- willingness to collaborate and assist fellow team members
• Incredible organizational skills and the ability to focus on the details
• Initiative- staying ahead by recognizing challenges early and preventing setbacks
• Exceptional following through- focusing on the execution of tasks through completion
• Experience working with Microsoft Suite and knowledge of operating standard office equipment

You'll be great here if :

Work Schedule for an Administrative Services Coordinator

We are flexible with hiring this position for a work schedule of 30-40 hours per week depending on the applicant's preference. We also provide employees with the flexibility and necessary equipment to work from home 1 day per week. The Columbus office of Toole Design opened in 2018 and is in downtown Columbus on Broad Street, across from Capitol Square. The office is easily accessed on foot, by bicycle, and via transit.

We are targeting a salary range of $47,000.00 to $55,000 for this position.

Ready to Join our Columbus Team? We understand your time is valuable, so we have a quick and easy application process. If you feel that you would be right for this Administrative Services Coordinator position, please fill out our application by clicking on the link on this page.

At Toole Design, we have a collaborative culture where people of all backgrounds come together to share ideas and build better, more inclusive communities. We encourage everyone, including those from underrepresented communities - women, people of color, LGBTQIA+, immigrants, first-generation college students / graduates, those with disabilities and people at all the intersections in between - to apply.

Even if you don't think your current skill set checks every box below, but this role seems to align with your strengths, we want to hear from you. We're proud that about half of our managers are women and are committed to achieving diversity in our leadership to better represent the communities where we work, as well. Toole Design is a woman-owned business and an equal opportunity employer (EO / AA / VEV / Disabled employer).

Individuals may request accommodations or assistance with the application process by contacting 301-927-1900 and asking for Human Resources or emailing HR@tooledesign.com.

For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.

Job Posted by ApplicantPro