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Executive Assistant (ID: 49637)
Executive Assistant (ID: 49637)Lakeshore Talent • Denver, CO, US
Executive Assistant (ID : 49637)

Executive Assistant (ID : 49637)

Lakeshore Talent • Denver, CO, US
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Lakeshore Talent has partnered with an oil and gas company in downtown Denver to fill a high level Executive Assistant role supporting the CFO.

Salary : 80K - 105K depending on experience

Bonus : 25%

Benefits : Medical, dental, 401K and PTO that start on day 1!

Location : Downtown Denver, CO

Schedule : Monday – Friday, 8 : 00 AM – 5 : 00 PM (Possible Hybrid flexibility based on weekly priorities)

Parking : 0nsite Included

Overview

The Executive Assistant will provide high-level administrative support to the Chief Financial Officer (CFO) and serve as a key partner in managing daily operations, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, professional environment. The Executive Assistant will act as a liaison between the executive and internal / external stakeholders, ensuring seamless coordination and alignment across teams.

This position reports to the Administrative Manager and collaborates with a broader administrative team across multiple locations.

Key Responsibilities

  • Manage complex and dynamic calendars, prioritize meetings, and coordinate schedules.
  • Handle emails, calls, and other communications, prioritizing and routing correspondence appropriately.
  • Prepare and edit presentations, documents, and reports for meetings and executive use.
  • Plan and coordinate detailed domestic and international travel itineraries, including last-minute adjustments.
  • Schedule and organize meetings, conferences, and events, managing all logistics from start to finish.
  • Prepare meeting agendas, take notes, and follow up on action items.
  • Ensure the executive is well-prepared with necessary materials and briefings.
  • Serve as the primary point of contact for internal and external stakeholders.
  • Draft and manage correspondence and responses on behalf of the executive.
  • Maintain organized filing systems for contracts, documents, and confidential information.
  • Process and reconcile expense reports.
  • Support additional senior leaders as needed with administrative tasks.
  • Perform other duties and special projects as assigned.

Required Skills & Competencies

  • Strong judgment and decision-making ability, particularly when the executive is unavailable.
  • Excellent organizational, time management, and multitasking skills.
  • Demonstrated discretion and ability to handle confidential information.
  • Proficient in Microsoft Office Suite and other relevant digital tools.
  • Effective communicator with exceptional interpersonal and collaboration skills.
  • High attention to detail, accuracy, and follow-through.
  • Problem-solving mindset and the ability to anticipate needs.
  • Adaptability and ability to thrive in a fast-paced, evolving environment.
  • Growth-oriented attitude with integrity, accountability, and professionalism.
  • Software skills : MS Teams, PowerPoint, Excel, Smart Sheets, Open Invoice and Concur.

    • Education & Experience

  • Education : Associate's or Bachelor's degree preferred; High School Diploma or GED plus relevant experience required.
  • Minimum 5 years of experience supporting CFO required.
  • Oil and gas experience a plus.
  • Prior experience in an organization with 500–1,000 employees required.
  • Background supporting executives in a publicly traded company is required.

    • Interview Process

  • Background check required.
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    Executive Assistant • Denver, CO, US