Operations Administrative Assistant

Operations Administrative Assistant

Coordinating administrative support across the organization. This coordination includes acting as Microsoft Teams Admin, managing permissions and distribution lists, acting as Power User / Information Management Delegate / Data Owner for key SharePoint sites, ordering office supplies and catering services, maintaining files and Operations and Services Website, managing badging / credentials for visitors and contractors, conducting monthly p-card and TEA card reconciliation, managing special projects (e.g. floor moves, business continuity rosters), and managing special events (e.g. celebrations, townhalls, event ticket allocations).

Provides direct support to the Operations Manager which includes calendar / pre-read coordination, metrics and report generation / consolidation, note taking for key meetings, posting of key information on Microsoft Teams channels, and as needed domestic / international travel and expense support. Calendar management support for the leader and leadership team includes ensuring the right people are in each meeting; helping manage cadence of meetings to maximize the Leader's time; ensuring meeting times line up with planned travel, and scheduling support for leadership team meetings, townhalls, business plan activities and leadership communications.

Provides general support to Teams which includes weekly meeting facilitation, quarterly townhall coordination, report generation, and as needed ad hoc support (e.g., office moves, R&As, office equipment ordering).

Required Qualifications :

• Minimum of 5 years administrative experience.
• Minimum High School Diploma (Preferred College Degree).
• Must be able to handle all activities with a high level of confidentiality, initiative, and independence.
• Demonstrated strong interpersonal skills. Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.
• Ability to effectively communicate (written and verbal) at all levels of the organization to convey ideas.
• Strong organizational skills to manage multiple tasks and priorities efficiently; Accuracy and attention to details are crucial
• Demonstrated ability to plan, coordinate, and manage logistics for company events, meetings, and conferences
• Must possess high level of proficiency in various MS office applications including MS Teams, OneNote, Outlook, Excel, Word, PowerPoint, and SharePoint.
• Must be flexible with work schedule due to the nature of the position.
• Proactively supports managers and team members to run an efficient and effective office environment

Relocation Options :

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations :

Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

U.S. Regulatory notice :

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law. We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.

Chevron participates in E-Verify in certain locations as required by law.