Dean’s Office Student Assistant

Position OverviewDean’s Office Student Assistants are the first point of contact for guests visiting the School of Pharmacy’s administrative suite. They are welcoming, service-oriented professionals who demonstrate initiative, adaptability, and strong communication skills. These students enjoy taking on unique challenges that support the mission of the School.

Their primary responsibility is to assist the Dean, Associate Deans, and administrative staff with a variety of confidential clerical and operational tasks. They help manage the course catalog and course scheduling, building reservations, monitor room usage, and ensure building doors are scheduled to lock and unlock at appropriate times. Additionally, they serve as liaisons between student organizations, administration, and student government, and assist with room scheduling.

Throughout their employment, Dean’s Office Student Assistants are expected to uphold and embody the values and professional standards of the School of Pharmacy.Job DescriptionAdministrative support : 50%

• Perform diversified clerical / administrative support activities for the Dean and Associate Deans as requested with the highest level of confidentiality and professionalism
• Serve as the first point of contact for visitors to the School of Pharmacy
• Respond to inquiries via the KU School of Pharmacy phone and email
• Manage course catalog and course scheduling
• Provide administrative support to the Associate Dean for Academic Affairs in all areas related to scheduling and university catalog.
• Other administrative duties as assigned by Pharmacy Administration

Facilities and Room management : 30%

Liaison Responsibilities 10%

Event Coordination Support 10%

Required Qualifications

Preferred Qualifications

Knowledge and experience with KU administrative processes.

Position RequirementsDuring the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must : (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA / GTA / GA appointments DO NOT apply to Student Hourly appointments).Employment Conditions(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly / non-exempt position. A student employee cannot hold an hourly / non-exempt position and a salaried / exempt graduate or undergraduate position (GRA / GTA / GA / RUA / RGA) concurrently.Additional Candidate InstructionsPlease include :

To ensure consideration apply before the application review date 10 / 20 / 2025.

Contact Information to ApplicantsJanelle Ruisinger :

jruisin1@ku.eduAdvertised Salary Range$11.00 per hourAnticipated Start DateMonday November 3, 2025 Apply to Job