Job Description
Job Description
Position : Project Accounting Specialist
Location : Etowah, Tennessee
Hours : Monday – Friday, 8 AM – 5 PM
Salary : $48,000 Annually
Company Overview :
Haren Construction Company, Inc. specializes in water and wastewater treatment facilities, pumping stations, and commercial and industrial types of construction.
Position Summary :
The Project Accountant manages all financial aspects of construction projects from inception to completion, ensuring accurate cost tracking, contract compliance, and adherence to sales tax regulations. This role requires a strong understanding of construction accounting principles, percentage completion methods, and industry-specific regulations.
Project Financial Management :
- Track and analyze direct project costs including materials, equipment, and subcontractor expenses
- Frequently communicate with project managers to accurately capture scope changes and other activities that could impact financial implications
- Maintain perpetual project cost records and ensure accuracy of all financial transactions
- Track committed costs through purchase orders, subcontracts, and other binding agreements
Administration :
Review and analyze subcontracts, and purchase orders to understand payment terms, retention schedules, and compliance requirementsProcess and track change orders through approval workflow, ensuring proper documentation and cost impact analysisReconcile subcontract amounts, modifications, and payments to ensure accuracy and completenessMonitor contract compliance including milestone requirements and insurance provisionsCoordinate with project teams on contract interpretation and dispute resolution supportInsurance & Compliance Management :
Track and maintain current insurance certificates for all subcontractors, suppliers, and project stakeholdersMonitor bonding requirements and ensure continuous compliance throughout project durationCoordinate lien waiver collection and processing to protect company interests and maintain clean project recordsSubcontractor & Vendor Management :
Process and approve subcontractor payment applications, verifying work completion against contract terms and project progressReview subcontractor invoices for accuracy, proper documentation, and compliance with contract termsCoordinate with accounts payable team on payment timing, dispute resolution, and vendor communicationCross-Functional Collaboration & Team Interface :
Work closely with project managers and field superintendents to understand project status, upcoming costs, and potential financial risksInterface with corporate accounting team on journal entries, cost transfers, and account reconciliationsCollaborate with operations team on vendor setup, purchase order processing, and procurement complianceSupport internal audit functions and external auditor requests with documentation and explanationsDocumentation & Record Maintenance :
Maintain comprehensive project files including all contracts, change orders, invoices, payment records, and supporting documentationEnsure proper document retention procedures and electronic filing systems for easy retrieval and audit supportCoordinate project closeout procedures including final cost reconciliation and file archivalSupport legal discovery requests and litigation support when requiredMonth-End & Period Close Support :
Prepare project-specific accruals for unpaid invoices, work-in-progress, and estimated costsProcess journal entries for cost reclassifications, allocation adjustments, and period-end correctionsAssist with external audit procedures by providing project documentation and account analysisRequired Qualifications :
3-5 years experience in construction industry accounting or project administrationStrong understanding of construction accounting principles and percentage completion methodsExperience with construction contracts, change orders, and billing proceduresKnowledge of lien laws, retention, construction compliance requirements, and sales tax regulationsProficiency in construction accounting software (Foundation, Sage 300 CRE, or similar)Strong Excel skills and attention to detailPreferred Qualifications :
Associate's degree in accounting, finance, or equivalent experience preferredKnowledge of and experience with government contract requirementsUnderstanding of construction insurance and bonding requirementsBenefits
Following 58 days of full-time employment, you may be eligible for benefits, including Medical, Dental, VisionFollowing 90 days of full-time employment, employees are eligible for 401(k) and sick / personal leaveAfter 6 months+ of continuous employment, paid vacation is offeredPaid holidaysWe Value Everyone
At Haren Construction Company, our purpose is to build exceptional people, trusting relationships, great projects, and strong communities. Valuing everyone is essential to our purpose. For us, valuing diversity and inclusion is more than a lofty company commitment; it is a way of building relationships that help us live our purpose in our daily work.
Haren Construction is an Equal Opportunity Employer (EEO). As such, Haren Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
Prioritizing Safety
Our employees are our greatest resource and Haren Construction is fully committed to their safety. With our safety program and full-time safety manager, we work hard to provide every employee with safe working conditions.
Haren Construction Company, Inc. is a drug-free workplace, so all potential new hires must submit to a pre-employment drug screen.
We utilize the E-Verify program to verify the employment eligibility of potential employees electronically.
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