Clerical Assistant - Healthcare

Job Description

Job Description

Role Summary

Are you highly organized, detail-oriented, and passionate about making a meaningful impact in a healthcare environment? As a Clerical Assistant , you will play a vital role in ensuring the smooth and efficient flow of administrative operations. This position supports the overall care experience by managing the secure handling and distribution of mail, maintaining accurate records, and providing essential clerical support. You’ll work closely with a dedicated team of professionals to help provide seamless, patient-centered services.

This is a rewarding opportunity for someone who thrives in a collaborative environment and takes pride in delivering high-quality, behind-the-scenes support that directly contributes to exceptional care.

Duties

Sort, process, and distribute incoming and outgoing mail promptly and accurately

Prepare, package, and document outgoing correspondence, including sensitive documents such as checks for mailing to providers

Maintain accurate records of mailed items; support tracking, follow-up, and reporting as needed

Ensure the secure, confidential handling of financial documents and sensitive information

Perform routine administrative duties including filing, data entry, and document organization

Communicate effectively with team members to provide mail status updates and delivery confirmations

Perform additional duties as assigned to support administrative operations

Required Qualifications

High school diploma or equivalent

Working knowledge of general office procedures and basic administrative skills

Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

Ability to handle confidential information with integrity and discretion

Strong communication and interpersonal skills

Self-starter with strong time management and organizational abilities

Experience operating office equipment such as copiers, postage meters, scanners, and telephones

Desired Qualifications

Previous experience in an administrative, clerical, or mailroom position

Business school training or related secretarial experience preferred

Pre-Employment Requirements

Reliable transportation, a valid driver's license, and minimum state-required liability auto insurance

Medical clearance for communicable diseases; up-to-date immunizations prior to patient contact

Successful completion of a comprehensive background check.

Skills and Abilities

High attention to detail and accuracy

Ability to manage time effectively and work independently

Strong sense of professionalism and confidentiality

Effective written and verbal communication skills

Proficiency with office software and hardware

Ability to maintain composure and productivity in fast-paced or high-pressure situations

Technical Skills

Use of computers, scanners, copiers, telephones, calculators, and other standard office equipment

Strong computer literacy in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Ability to write and respond to correspondence professionally

Work Environment and Physical Demands

This position operates in a dynamic healthcare setting that includes an adult day health center and primary care clinic. The role may involve exposure to moderate noise levels, varied indoor temperatures, and a collaborative team environment.

Location and Work Type

On-site – This is an in-person position based in a healthcare setting.

Part-time - One day a week, on an ongoing assignment.

If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling / texting (949) 295-5951.

I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!