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HR Coordinator

HR Coordinator

Bluestone Physician ServicesStillwater, MN, US
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Human Resources Coordinator

Bluestone Physician Services delivers great outcomes by bringing exceptional care to patients living with complex, chronic conditions and disabilities. Our unique, robust model of care goes beyond primary care services our multidisciplinary care teams collaborate with patients, their families and other healthcare providers to deliver care that is preventative, proactive and tailored to their unique needs.

Using an evidence-based approach focused on quality care management and data-driven medical decisions, Bluestone care teams collaborate to manage patients' chronic conditions, address social determinants of health, manage transitions to and from inpatient settings, provide behavioral health support and more. Under our model of care, Bluestone patients experienced 21% fewer ER visits, 36% fewer hospitalizations and 41% fewer hospital readmissions compared to patients with similar conditions and complexities over the same time period.

Our care teams travel directly to patients who reside in Assisted Living, Memory Care and Group Home communities throughout Minnesota, Wisconsin and Florida and are supported by clinical operations and administrative colleagues who work remotely or at our corporate offices in Stillwater, Minnesota, and Tampa, Florida.

Our success is only possible through the hard work of our employees who bring our core values of Dedication, Excellence, Collaboration and Caring to life every day. Bluestone has been named to the Star Tribunes Top Workplace list for the 13th year in a row! Bluestone also achieved Top Workplace USA 2021-2025!

Position Overview :

The Human Resources Coordinator will administratively support recruitment and onboarding processes for healthcare provider recruiting, as well as other clinical and professional roles. They will partner with the talent acquisition team to ensure candidates have an organized, engaging, and positive experience within the recruiting and hiring process at Bluestone. The HR Coordinator will also support HR operations activities.

Schedule :

Full time position, weekdays, regular business hours (M-Th 8am-5pm, Fri 8am-3pm)

Location :

Hybrid role. This role will be based out of our offices in downtown Stillwater, MN. This role will be in the office 1-2 days per week and work remotely from home the remaining days of the week. May be some local travel or travel within the Bluestone markets for recruiting events.

Pay Range :

$24.00 - $30.00 per hour. Salary will be commensurate with experience.

Responsibilities :

  • Review applications in the Applicant Tracking System (ATS) and assist recruiting teams in moving candidates through the steps and statuses
  • Assist in crafting job postings and employment advertisements
  • Assist recruiting teams with sourcing activities to include on various platforms, attending job fairs, etc.
  • Coordinate phone, video, and in-person interview schedules and arrange field shadowing experiences
  • Track interview feedback and evaluations
  • Collect and verify candidate licensures and credentials, file as appropriate
  • Track employee referral program metrics and payouts
  • Support provider preceptorship program

New Hire Onboarding :

  • Manage candidate pre-employment processes to include offer communications, background checks, TB testing and any other hiring requirements
  • Coordinate new employee materials such as uniforms, ID badges, gifts, apparel, etc.
  • Track candidate onboarding progress in new hire onboarding system and follow up as needed
  • Enter new hires into HRIS (ADP Workforce Now) and create initial electronic employee files
  • Verify and process Form I-9 documentation and E-Verify in compliance with the Department of Homeland Security
  • Update tracking reports and spreadsheets on a regular basis to support recruiting teams
  • Develop and maintain knowledge of all recruitment and hiring policies, procedures, practices, and regulations
  • Track completion and uploading of all new hire paperwork in onboarding system and HRIS

    • HR Operations Support :

  • HRIS support and reporting
  • Create employee ID badges
  • Add employees to directory
  • Support for employee engagement and recognition (gifts, flowers, apparel, gift certificates, etc.)
  • Track employee licensures / certifications, generate license expiration reports, and notify employees of expiring licenses; track renewals in the HRIS system
  • Manage HR mail, faxes and email inboxes
  • Provide ongoing leave of absence administrative support
  • Schedule training sessions (new hire orientation, new manager training, interview training, etc)
  • Sorting and scanning incoming HR mail
  • Coordinate new hire announcements
  • Other duties as assigned

    • Qualifications :

    Education / Certification / Experience :

  • Bachelor's Degree in Human Resources, Business, or related field preferred, or equivalent experience in Human Resources
  • ATS (JazzHR or Greenhouse) experience preferred
  • HRIS (ADP Workforce Now) experience preferred

    • Knowledge / Skills / Abilities :

  • Strong customer service and demonstrated interpersonal skills
  • Ability to manage multiple tasks / projects and deadlines simultaneously
  • Demonstrated experience maintaining high levels of confidentiality
  • Strong organizational skills
  • Ability to work in a collaborative environment
  • Skill in identifying and resolving problems using available resources
  • Professional verbal and written communication skills
  • Ability to work independently to meet company goals and timelines
  • Ability to function within an environment where ambiguity regularly exists
  • Detail oriented and accurate
  • Intermediate-level computer proficiency including Google Suite
  • Demonstrated compatibility with Bluestone's purpose, core focus, and core values
  • Demonstrated ability to read, write, speak, and understand the English language

    • Bluestone Benefits :

  • Health Insurance
  • Dental Insurance
  • Vision Materials Insurance
  • Company paid Life Insurance
  • Company paid Short and Long-term Disability
  • Health Savings Account (with employer contribution)
  • Flexible Spending Account (FSA)
  • Retirement plan with 4% matching contributions
  • Eight (8) paid holidays for office closures plus two (2) floating holidays
  • Three weeks (15 Days) Paid Time Off (PTO)
  • Company sponsored cell phone, laptop and computer accessories
  • Regular business hours
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    Hr Coordinator • Stillwater, MN, US