Job Description
Job Description
Benefits :
Be the backbone of our projects support sales, permits, and leadership in one dynamic role!
Location : Deerfield Beach, FL (In-House Position)
Employment Type : Full-Time
Join Our Team!
Are you an organized, motivated professional who enjoys keeping projects on track and supporting a dynamic team? Were looking for an Administrative & Sales Coordinator who can balance administrative precision with customer-focused support. In this role, youll be at the heart of our operationshelping move projects from initial permits and proposals through to completion, while also supporting leadership and ensuring our clients receive exceptional service.
Position Overview
This position provides essential support to both the sales and permitting departments, while also assisting company leadership with day-to-day operations. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment where multitasking and attention to detail are key.
Key Responsibilities
Sales Department & House Accounts
Provide administrative support to the sales team and house accounts
Input new projects into the CRM system with accuracy and completeness
Request estimates, prepare proposals, and send them to clients
Follow up with clients to ensure timely responses and help close sales
Prepare, update, and maintain vendor packs for customers
Permit Department Support
Assist with permit running and submission processes
Upload and organize digital documentation
File and maintain hard copy permit records
Track permit expiration dates and issue timely reminders
Update city licenses and Certificates of Insurance (COIs)
Prepare and manage shipping labels for projects
Executive & Team Support
Provide direct administrative assistance to the President of the company
Support with scheduling, communication, and coordination between clients and staff
Assist with daily operational tasks and special projects as needed
Education and Experience Requirements
What well give you :
Compensation : Competitive salary varies depending upon job experience.
Trademark Sign, Inc. is a drug-free employer. Trademark Sign and its affiliates are equal opportunity employers and do not discriminate against otherwise qualified applicants in employment on the basis of race, color, religion, age, sex, national origin, genetic information, disability, or any other characteristics as protected by federal, state or local law.
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