Billing Coordinator - Full Time or Part Time - Richmond

Billing Coordinator - Full Time or Part Time - Richmond

Hirschler is seeking an experienced Billing Coordinator to join our team. This position can be structured for full or part-time work, will provide support to attorneys across the firm, and will be based in our Richmond office.

Duties will include the production and distribution of monthly invoices, monitoring unbilled time and accounts receivable, and collaborating with attorneys and clients to address billing and collections inquiries.

The ideal candidate will have knowledge of basic accounting principles and billing practices. Previous experience in a professional services environment is desired.

Candidates should have strong computer skills, including experience with Microsoft Word, Excel, and automated billing software. Experience with Elite 3E is preferred. Candidates must demonstrate a commitment to client service and a desire to be an essential part of a team.

Responsibilities include, but are not limited to :

• Prepares and reviews proformas / pre-bills for accuracy, then distributes per attorney instructions;
• Performs proforma edits, text changes, and transfers per attorney instructions and client guidelines;
• Generates invoices based on finalized proformas;
• Proofs invoices for format and compliance with client billing guidelines and attorney instructions;
• Alerts appropriate parties and initiates problem resolution when necessary;
• Develops and maintains reports, including electronic spreadsheets, charts, and expense backups to accompany client invoices;
• Prepares and submits write-offs for approval and processing;
• Distributes invoices to clients per their expressed wishes : mailed, emailed, and / or e-billed;
• Follows-up on any short pays against the invoices;
• Organizes and maintains billing and instruction files for each billing attorney and client account;
• Implements additional recordkeeping methods to increase efficiency;
• Assists with Hirschler's electronic billing systems to process, review, and submit electronic invoices through the firm's billing platform while adhering to client-specific guidelines and firm standards;
• Assists in occasional accounts receivable duties as assigned.

Qualifications :

At Hirschler, we are committed to fostering a diverse and inclusive workplace where every team member is valued and respected. We believe that diversity enriches our work environment and enhances our ability to serve our clients effectively. We celebrate the unique backgrounds, perspectives, and experiences that each individual brings to our firm.

Hirschler is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected characteristic under applicable law. We are dedicated to ensuring a fair and equitable hiring process and providing an inclusive work environment where everyone has the opportunity to succeed.

We encourage all qualified candidates toapply and join us in our commitment to excellence, integrity, and service.

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