Purchasing Analyst

Purchasing Analyst

The Purchasing Analyst is responsible for District-wide procurement for departments and schools with high volume and more complex buying needs through strategic sourcing, direct purchases, cooperative contracts and competitive solicitations which will ultimately lead to better outcomes for our schools and scholars. This position will report to the Manager, Procurement within the Executive Director Financial Strategy, Sourcing, and Support organization of the Finance Division.

Essential Duties & Responsibilities :

• Administers, manages, and tracks District solicitation and evaluation processes to procure commodities and services on behalf of the District, including eRate eligible procurements in alignment with the District's eRate program, and prepares the resulting contract documents, including renewals, extensions, and modifications as necessary
• Works in collaboration with IT to procure technology hardware (devices) in support of the District's 1-1 strategy
• Ensures that the procurement processes for District acquisitions are responsible, effective, meet all legal requirements, and are defensible
• Writes simple, complex, and multi-step bid invitations, requests for proposals, requests for quotations, and requests for qualifications using critical thinking skills and maintaining alignment with purchasing strategies
• Develops appropriate evaluation tools and measurements to successfully evaluate, select, negotiate and award contracts in collaboration with District staff
• Maintains confidential records, including sealed bids, proposals, and related negotiation documents and information until contracts are fully awarded and executed
• Collaborates with internal and external stakeholders including but not limited to the Risk Management team and the Legal Department and Suppliers for procurement administration to resolve problems, conflicts, and / or protests arising throughout the selection process
• Reviews supplier DBE and Community Inclusion information and provides analysis and interpretation of the District DBE / Community Inclusion policies and procedures as part of the solicitation evaluation process
• Employs critical thinking skills and relies on professional experience and judgment to negotiate and execute daily tasks
• Conducts training for District Staff, Suppliers and External Agencies, as necessary, about District procurement processes, policies, programs, and goals
• Creates market cost analysis, pricing strategies, and rating criteria and ensures the creation and implementation of such analysis is fiscally and legally accurate following State, City, and Federal procurement laws, policies, and procedures
• Participates in efforts to enhance and improve business processes including researching, implementing, and using electronic tools / e-Bidding to automate procurement procedures for efficiencies and cost savings
• Analyzes metrics, reports, and key performance indicators to determine efficiency, cost-effectiveness, and alignment with District goals
• Works primarily with departments and schools that have high volume and complex procurement needs
• Assists internal and external stakeholder with services and technology purchases and follows orders to completion.
• Exercises a high degree of independence and work that involves recommendation, analysis, and interpretation of federal regulations, state statutes, and District policies and procedures in the execution of solicitation and business contract terms and conditions.
• Maintains accurate and complete records of ongoing and closed solicitation projects and responds to public records requests as necessary
• Implements and directs District and / or Board of Education policies and procedures
• Works to attract diverse and responsive suppliers and cooperative contract suppliers to do business on behalf of the District and maintains on-going professional relationships with District suppliers
• Independently researches and actively identifies Cooperative Contract opportunities and provides support and guidance to District staff and related suppliers for Cooperative Contract purchases
• Supports training to end-users / stakeholders of District Purchasing policies / procedures and the District's Enterprise Resource Planning system (Workday)
• Performs other duties as assigned

Qualifications :

Working Conditions / Physical Demands :

Note :

The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of management to assign other tasks of similar nature or level of responsibility.

EEO Statement :

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future. CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.

The District's Policy Prohibiting Discrimination, Discriminatory Harassment, and Sexual Harassment and the District's Title IX grievance procedures, including information on how to report or file a complaint of discrimination, how to report or file a formal complaint of sexual harassment, and how the District will respond, may be accessed on the District's Civil Rights Notices webpage, available at ClevelandMetroSchools.org / domain / 105. The District's Title IX Coordinator / Director of Equal Employment Opportunity may be reached at :

1111 Superior Avenue East, Suite 1800

Cleveland, Ohio 44114

(216)-838-0070

TitleIX_EEO@ClevelandMetroSchools.org