Events Coordinator

Events Coordinator

The Simons Foundation has an opening for an Events Coordinator to join the events team. Reporting to the Senior Manager, Events, the Events Coordinator will provide support for the development, planning and execution of more than 200 yearly events. These include both on-site and off-site annual research conferences, scientific meetings, workshops and some social events.

This is a full-time position located at the Simons Foundation's offices in New York City.

Essential Functions / Responsibilities :

• Managing Events
• Support the Director, Events and Conferences with tasks associated with logistics before, during and after events including, but not limited to, ground transportation, facilities management, and on-site and off-site meals
• Communicate beverage and meal assistance needs to per diem staff
• Serve as the main point of contact for the Events Team on Presidential Lectures, SF Presents, Flatiron Seminar Series, CCA Colloquium, and other 'series' events
• Assisting with Other Planners' Events
• Review the events assistance request form and assign tasks as needed
• Supervise or create production collateral as needed : name badges, program materials, etc.
• Helping with event check-in and other on-site event tasks
• Event Space Inventory
• Track items in our inventory management tool, Sortly, that are stored in multiple event spaces and prepare and manage orders for replenishing
• Maintain written inventory in Sortly of dishware in multiple event spaces and purchase new items and / or replace damaged items as necessary
• Additional Projects as Assigned
• Review events calendar to track accurate count of events per year
• Perform any other duties or tasks as assigned or required
• Research and maintain lists and contacts for off-site venues for meeting space, meals, restaurants and catering companies
• Research new and innovative event supplies for efficient and / or unique presentation to guests

Minimum Qualifications :

Education :

Experience :

Related Skills & Other Requirements :

Physical Requirements :

Required Application Materials :

Compensation and Benefits :

Our Commitment to Expanding Pathways to Science & Opportunities for All :

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.

The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.