Administrative / Event Assistant

Summary :

The Administrative / Event Assistant provides a wide range of duties to ensure the success of various projects, initiatives, and events for which the Office of Stewardship and College Events is responsible, including, but not limited to, Commencement, Homecoming and Family Weekend activities, the Freirich Business Plan Competition, Palamountain Scholarship Benefit, President’s Society Event, Opening Reception, New Student Convocation, Founder’s Day, annual Fox-Adler and Harder endowed lectures and associated receptions and dinners, Community Leaders Breakfast, and additional events as they arise. This position is also responsible for administrative duties in support of stewardship and donor engagement efforts, management and oversight of office supplies / space organization as well as the training and oversight of student workers in Stewardship and College Events.

Responsibilities include, but are not limited to :

• Providing support to a variety of events with internal and external constituents : instrumental in supporting the planning and implementation of Commencement events; assisting with the planning and implementation of the annual Palamountain Scholarship Benefit (approx. 300 attendees); non-recurring event support and and coordination as those events arise in addition to regular workload.
• Program support : assisting with planning and implementing annual campus events such as the Freirich Entrepreneurship Competition, StartUp Skidmore, and endowed lectures; updating / maintaining database (using Raisers Edge) of past participants and managing electronic mailing lists.
• General office duties : managing list generation and creating mail merges as needed; making logistical arrangements for on- and off-campus events; submitting work orders for Facilities, Dining Services, and Media Services; and serving as first responder to phone and email inquiries, and providing help and information.
• Assisting with the training and task management of student workers : works closely with student workers in managing and organizing workflow; lead role in training student workers on software, procedures, and office policies.
• Responsible for processing all check requests in Oracle, and keeping track of payment deadlines for vendors.

Qualifications :

Education : High School Diploma or Equivalent Required

Experience :

Pay range : $23.76 - $26.00 per hour

Required documents needed to apply :

EEO STATEMENT

Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.

Employment at Skidmore College is contingent upon an acceptable post-offer background check result.

CREATIVE THOUGHT MATTERS.

No Visa Sponsorship is available for this position